Overview

Founded in 2002, by President William J. Clinton and Ira C. Magaziner, the Clinton Health Access Initiative, Inc. ("CHAI") is a global health organization committed to saving lives, reducing the burden of disease and strengthening integrated health systems in the developing world. 

 

The Operations Assistant will be based at CHAI in Pretoria and will report to the Manager Human Resources and Operations.

 

The Operations Assistant will support the Finance, Human Resources and Administration for CHAI-SA in the overall planning, management, monitoring and quality implementation of operational and administrative policies and procedures by organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency. This includes maintaining office services and efficiency, and maintaining office records.

Responsibilities

KEY AREAS OF ACCOUNTABILITY:

Office Administration:

  • General office support
  • Coordinating meetings and minute taking in all relevant meetings
  • Event assistance and coordination
  • Diary management for Country Director
  • Coordinating of travel arrangements (flights, hotel bookings and car hire) as and when required
  • General clerical duties: photocopying, faxing, filing and distribution of mail
  • Maintaining records management systems
  • Visitor relationships - pick up, accommodation as and when required
  • Assist with adhoc administrative duties

 

Finance Administration:

  • Reconciling of vendor statement and accounts
  • Posting of supplier payments on quickbooks
  • Assist Program Accountant with Balance Sheet Accounts
  • Filling of Payments Voucher and ensuring POP are attached
  • Assist with Donor Audit, Internal Audit and External Audit
  • Review and management of general office expenses and tracking expenditure
  • Supporting VAT Administration and other statutory returns

 

Human Resources Support

  • General administrative correspondence with UIF and WCA
  • Review Medical Aid statement on monthly basis and identify any irregularities
  • Tracking employee training needs and providing feedback on courses/exercises completed 

 

SKILLS AND BEHAVIOURS:

Collaboration:

  • Builds and maintains effective relationships, with the team, colleagues and external partners
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

 

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

 

Integrity:

  • Honest, encourages openness and transparency

Qualifications

QUALIFICATIONS AND EXPERIENCE:

Essential:

  • A Degree/Diploma in Finance, Human Resources preferred or equivalent
  • Minimum professional experience requirement of 3-5 years
  • Excellent problem solving skills, analytical capability and quantitative skills
  • Ability to work independently
  • Minute taking and meeting reporting skills
  • Strong communication skills (written and oral)
  • High level of proficiency in relevant computer applications; Microsoft Office (Word, Excel & PowerPoint)

 

Desirable:

  • Experience in Human Resources and Finance
Not ready to apply? Connect with us for general consideration.
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Confirmed 9 hours ago. Posted 30+ days ago.

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