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Description

Role Profile 

Role title 

Associate Director

Department 

Client Accounting 

Location 

Jersey 

Contract type 

Permanent, Full-time 

Reporting to 

Director

Role purpose 

  • The candidate will be responsible for the management and undertaking of accounting and reporting services to a range of entities administered by Apex and undertaking a variety of management tasks within the Client Accounting Department.
  • Range of entities includes corporate, real estate and fund structures including private equity and open ended funds.
  • The Client Accounting Department is organised into teams, each with a team leader reporting to the department head. The Client Accounting Department supports the Client Administration teams in all aspects of financial record keeping and reporting.
  • Manage activities in department/function and ensure that all work is completed to the high standard expected and in accordance with prescribed policy and procedures, legal/regulatory requirements, service levels and company standards so as to meet with business expectations.
  • Supporting the Director with the review and oversight of outsourced accounting services (fund accounting and financial reporting) provided by Global Service Centres of relevant entities administered by Apex, including monitoring of KPI’s.
  • Assist in accounting projects and contribute to the onboarding process for new clients where accounting services are required, working collaboratively with the Client Administration teams as part of the process.

Accountabilities and main responsibilities 

DUTIES & RESPONSIBILITIES:

People 

  • Pro-actively collaborate across different functions within the business, including, but not limited to, compliance, risk, client administration, and client relationship management teams.
  • Responsibility for the supervision, mentoring and training of your cross jurisdictional team, and ensuring a four-eye principle is consistently applied and a high quality of client service standards is maintained.
  • To coach and develop all team members to achieve individual and business goals and promote a healthy working environment.
  • Oversee and drive the ongoing development of your team members through regular one-to-one meetings and periodic formal appraisals, acting as a channel of communication for upward and downward feedback.
  • To provide training to new joiners and existing staff to include, technical training, practical work based training along with systems training.
  • Organisation and holding of team and departmental meetings to promote team communication, and knowledge sharing.
  • To keep line manager informed of available capacity or resourcing constraints identified at an individual level or within the department.
  • Provision to the business for the communication of key performance statistics and other relevant information.
  • Collaborate on client proposal documentation and attendance and involvement at client proposal meetings where accounting services are required
  • Ability to communicate with clients and other intermediaries, providing solutions to accounting and/or technical matters.
  • Liaise with Group Internal Auditors and External Auditors.

Revenue & Growth 

  • Effective management of working capital requirements of the business, including WIP, recoverability, billing, prompt fee collection and staff productivity.
  • Contribute to the department’s strategy for growth, participate actively in team and management strategy sessions and take responsibility for your team achieving revenue targets.
  • Support future growth through business development activity.
  • Where required, assist with the whole client acceptance process in accordance with the business’ procedures, from involvement at a client enquiry stage to formal take-on of the client.

Risk & Compliance 

  • Maintain an awareness of legal responsibilities, accounting requirements and the need to report suspicious transactions in order to comply fully with relevant control and regulatory requirements.
  • To ensure compliance with business policies and procedures and that departmental quality levels and standards are upheld.
  • Identify areas of potential risks and provide the business with solutions as to how these can be mitigated. 
  • Attendance at required committee meetings and provide general business support on risk solutions
  • Review and update client accounting policies and procedures to reflect any clarifications and interlink with other business procedures. 
  • Enhance development, utilisation, training, develop/upgrade of manuals / checklists for accounting applications (including NAVOne; Paxus; and Efront).
  • Prepare monthly reports for risk committees and/or internal monitoring.
  • Maintain the tracker system for all client accounting requirements to ensure deadlines and expectations are planned and delivered. Responsibility to monitor the department accounts tracker, to follow up with teams on a regular basis to ensure that all workflows are managed.

Client Service

  • Involvement on client set up and take on in respect of practical considerations, ability to fit within existing client templates or bespoke to client. Provide support to the client teams in all aspects of financial reporting and client considerations.
  • Completion of accounting technical reviews on all client files. To include full review of all forms of financial statements, to ensure transactions have been accurately recorded, confirm existence and valuation of assets and liabilities and ensure presentation and disclosure of financial statements is in accordance with regulatory and industry standards.
  • Responsibility for clients with accounting of varying complexity that will mainly comprise of Companies, Limited Partnerships, Unit Trusts, Funds, Private Equity and other SPVs. Preparation of accounting information will cover those entities reporting under UK GAAP, IFRS and US GAAP and includes both stand alone and consolidated financial statements.
  • Review of preparation of statutory annual/interim/management financial statements for types of entities noted above. To be completed in accordance with appropriate accounting standards and agreed levels of service. This will include review of full working papers file with summary schedules and backup to facilitate both technical accounting reviews and general administrative reviews. This may also require communication directly with client’s auditors and will usually have tight reporting deadlines.
  • Ability to manage client deadlines and various reporting requirements. Ability to manage teams to ensure those requirements are met.
  • Support client administration teams on any client proposals, or new business take on in terms of financial support for structure, set up and guidance.

Qualifications and skills

QUALIFICATIONS:-

The candidate is expected to have completed a professional qualification, typically at this level CIMA (Chartered Institute for Management Accountants); ACCA (Association for Chartered Certified Accountants); ICAEW (Institute of Chartered Accountants in England and Wales). Alternatively has competed CAT/AAT or equivalent and has relevant historical and practical experience in a job at a similar level and can demonstrate fully this experience. Exposure of and understanding of IFRS and UK GAAP is expected from the candidate. Knowledge of the offshore financial services industry is essential. 

EXPERIENCE:-

  • Experience of 8-9 years would be expected.
  • Qualified Accountant - ACA/ACCA/ICAEW
  • Previous experience in people management.
  • Route to progression can be achieved by proven performance evidenced by Annual Performance Development Reviews and possession of the required level of experience.

SKILLS:-

  • Ability to liaise with all areas of the business to ensure the department is able to operate profitably and efficiently. 
  • Effective leadership, motivation and delegation skills, acting as a role model for team members and within the business.
  • The ability to mentor team members, promoting equal opportunities, acknowledging performance and developing their talents and skills.
  • Excellent standard of oral and written communication skills, with the ability to conduct presentations at all levels.
  • The ability to identify and analyse issues and develop solutions.
  • Proven knowledge of appropriate Jersey legislation and regulation and the ability to demonstrate both compliance, risk and audit awareness.
  • Proven technical understanding of accounting and financial reporting.
  • Ability to manage and direct others to aid performance development and efficiencies. Assist in the development of ongoing departmental goals and strategic plan.

Whilst this is a reflection of the role it is not exhaustive and employees will be expected to be flexible and take on activities outside of those listed from time to time. 

9608406-1 

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Confirmed 18 hours ago. Posted 30+ days ago.

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