International Rescue Committee

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee Nigeria country program is part of the IRC global network, which has its headquarters in New York. The IRC is on the ground in more than 30 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

PURPOSE OF THE ROLE

The Digital Archive Manager will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, the compliance with donor regulations, and the efficiency of internal archiving processes, this role will allow IRC teams to focus on clients’ needs and reinforce trusted relationship with our donors.

KEY WORKING RELATIONSHIPS

Finance Coordinators, Senior Supply Chain Coordinator, Senior P&C Coordinator, Senior Grants Coordinator, Senior Partnership Manager, Compliance Coordinator, Senior IT Coordinator, Technical Coordinators.

KEY ACCOUNTABILITIES

The Digital Archive Manager will work closely across all functions in the IRC Nigeria to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors is digitally archived and structured in a manner that is fit for purpose. This will entail:

• Understanding donor requirements for a variety of expenditure categories.
• Understanding and where required adapting the global document scanning policy.
• Understanding current documentation practices (both physical and digital).
• Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.
• Where required setting up a digital folder structure for relevant projects.
• Physically scanning documentation, storing and naming all the digital files to allow non experts to understand and navigate the contents.
• Guiding users on how best to access, use and interpret archived documents.
• Conducting field visits as necessary and training the staff to conduct regular and proper scanning for the field offices' documents.

Archivist TOR

• Developing of SOP on Digital Archiving and harmonizing the archiving system with relevant functions
• Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.