UNDP

1. Position Information

Office/Unit/ProjectUNDP Türkiye CO

Climate Change and Environment Portfolio

Supporting Capacity of CSOs in the field of Climate Change and Biodiversity

TitleProject ManagerLevel NPSA-9Duty station (City and Country)Ankara, TürkiyeType (Regular or Short term)RegularOffice- or Home-basedOffice based.Expected starting dateMay 2024Expected Duration12 months, possibility of renewal based on the satisfactory performance and availability of funding.Position Number211432

1. Office/Unit/Project Description 

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

The overall objective of the Supporting Capacity of CSOs in the field of Climate Change and Biodiversity is to increase the capacities of the ambitious targets of the net-zero and nature positive climate action.

The specific purpose of this Project is to design and operate a technical assistance and grant mechanism in the form of a CSO Grant Programme, including capacity assessments, strategy and priority setting, trainings and launching of a call for proposals and to guide, monitor and evaluate the subgrants with a view to improve the capacities of the civil society actors.

The Action also has two main outputs as listed below:

Output a: strengthen the operational and institutional capacities of CSOs towards better management of grants, climate justice, advocacy, environmental rights, engaging net-zero, biodiversity protection and nature positive climate action.

Output b: promote the active involvement and participation of CSOs, working in the climate change and nature conservation thematic areas, in decision-making processes.

The Project Manager will work under the direct supervision of Climate Change and Environment (CCE) Portfolio Manager, in close collaboration with the CCE Portfolio Administrator/Projects Implementation Administrator and CCE Portfolio Monitoring and Evaluation (M&E) Advisor to ensure smooth and timely management of inputs and for monitoring, evaluation and reporting of results. S/he will be responsible for the coherent operation of the project team, i.e. Technical Assistance Team composed of key experts, support staff and short-term experts. 

1. Scope of Work 

Project and Financial Management

• Overall coordination, supervision and provision of technical assistance to develop the project implementation plans and to monitor its implementation in Türkiye. 
• Coordinate the implementation of project activities defined in the project document.
• Preparing Annual Work Plans (AWP), budgets and procurement plans accordingly. 
• Taking necessary actions to comply with the approved AWP’s and procurement plans.
• Ensure the identification and the creation of necessary links with stakeholders to implement the project.
• Drafting the ToRs with regards to procurement of goods and services under the guidance of Implementing Partner and with support from UNDP to assure timely mobilization of local and international experts as well as supplying of services and goods.
• Managing and monitoring the contracts signed with third parties in order to ensure the receipt of high-quality services on time. 
• Monitors progress towards overall project results through supporting regular review of activities and results at the country level, and through encouraging regular collection of data as indicated in the monitoring and results framework. 
• Ensuring otherwise successful completion of the project in accordance with the stated outcomes and performance indicators summarized in the project’s log-frame matrix and within the planned schedule and budget.
• Identify gaps in project outputs and make the necessary adjustments. 
• Production of financial and managerial information such as project financial reports, including analysis of expenditure; monitors and updates financial data relating to the project on a timely basis.
• Ensure the effective usage of funds for the implementation arrangements. 
• Supervise the performance of the project team members including experts to ensure that all tasks are executed in order to meet the objectives of the project. 
• Ensures procurement including supervision of contracts and staffing requirements of the project to meet and comply with rules and regulations. 
• Preparation and presentation of project status reports to the Project Steering Committee, EUD and UNDP.
• Supervise the preparation, review and submission of reports - financial and narrative reports to donors, partners, Project Steering Committee as well as to UNDP.

Representation and Outreach

• Coordinate communication among project partners, UN Agencies, other international organizations, Private Sector, NGOs, Academia and Government in Türkiye and worldwide.
• Provide implementing partner and Project partners with periodical information about the implementation of Project activities. Provide the UNDP CCE Portfolio Manager with technical support in order to negotiate further fundraising for the Project.
• Plan and implement the dissemination of tools, publications and products of the project. 
• Participate in events, meetings, seminars, conferences and consultation meetings planned as part of the project.
• Represent the project at national and international levels.

Policy Support, Knowledge-sharing and Advocacy

• Undertake periodic project reviews and visits to support strategic planning, monitoring progress of the activities and results, promote knowledge-sharing and enhance advocacy work. 
• Coordinate and supervise studies and research taken under the project framework. 
• Establish systems for documenting and analyzing the conditions enabling notable impact of the project initiatives.
• Ensure information flow on lessons learned, promising approaches, less promising approaches between project partners and UNDP.
• Support institutional learning, promote the systematization of lessons learned, results and knowledge finding as a result of the impact of the project. 
• Attend Project meetings within executive agency, UNDP and project partners, and other forums for coordinating planning and quality Project implementation, as relevant; provide further support to the Project team as necessary, including support in drafting Project related terms of references, organizing Project workshops etc.
• Promote the dissemination of knowledge and lessons learned in the project at national and international events.

1. Institutional Arrangement

S/he will report to the UNDP Türkiye CO Climate Change and Environment Portfolio Manager.

1. Competencies

Core CompetenciesAchieve Results:LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing workThink Innovatively:LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinkingLearn Continuously:LEVEL 2: Go outside comfort zone, learn from others and support their learningAdapt with Agility:LEVEL 2: Adapt processes/approaches to new situations, involve others in change processAct with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneouslyEngage and Partner:LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnershipsEnable Diversity and Inclusion:LEVEL 2: Facilitate conversations to bridge differences, considers in decision making People Management

UNDP People Management Competencies can be found in the dedicated site. 

Cross-Functional & Technical competencies 

Thematic AreaNameDefinitionBusiness Direction & StrategySystem Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
• Business DevelopmentKnowledge FacilitationAbility to animate individuals and communities of contributors to participate and share, particularly externally
• Business ManagementProject ManagementAbility to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Business ManagementPartnerships ManagementAbility to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
• Business ManagementCommunicationAbility to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience 
• Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Business ManagementMonitoringAbility to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

1. Minimum Qualifications of the Successful NPSA

• Min. Education requirementsAdvanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, Environmental Sciences, Engineering, or related field is required, or
• A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
• Min. years of relevant work experience Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant professional experience at the national or international level in providing management advisory services, and/or hands-on experience in project management, design, monitoring and evaluation of environmental projects.
• Minimum 2 years of experience working with national/international institutions/organizations in the field of climate change/biodiversity. 
• Required skills Excellent command of office software, such as word processors, spreadsheets, databases.
• Experience in team management and project cycle management.
• Experience in 2 EU funded projects.
• Desired skills in addition to the competencies covered in the Competencies section.Additional relevant professional experience in capacity building projects int technical assistance projects related to environmental sciences or climate change or biodiversity.
• Additional years of professional experience in environmental management projects will be an asset.
• Additional years of relevant professional experience working with international institutions/organizations in the Technical Assitance projects will be an asset. 
• Additional professional experience related to grant management projects will be an asset.
• Experience in at least one UNDP project will be an asset.
• Experience in working with CSOs will be an asset.
• Experience in budget planning and monitoring.
• Experience in technical reporting.
• Required Language(s) Full proficiency in English and Turkish