Pan American Health Organization

Operations Officer - (2403448) 

Grade: NO-A

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days): 6 months

Job Posting

: Apr 22, 2024, 3:30:45 PM

Closing Date

: May 14, 2024, 9:59:00 PM

Primary Location

: Ukraine-Kyiv

Organization

: EU_UKR WHO Country Office, Ukraine

Schedule

: Full-time 

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

The mission of the Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, andlead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

The WHE Division brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to addressall health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed tooperate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks andemergencies,consistent with ways that strengthen local and national capabilities.

DESCRIPTION OF DUTIES

• Provide input to the UKR/EURO in managing and implementing the operations linked to the financial, administrative, information systems, logistics, facilities management, as well as human resources and security as needed. This input will also cover all other operations related issues.
• Provide guidance to CO staff on administrative policies and procedures.
• Administer the budget and finance of the BOS department and ensure compliant and efficient use of financial resources within the Office in accordance with financial rules and regulations.
• Prepares and assesses the operational budget and provides input for BOS related activities within the office and give inputs on fund utilization and ensures timely adjustments to respond to emerging needs at country level.
• Monitor the overall allocation of financial resources for the office through the use of the WHO ERP system and other financial tools; providing financial reports, data and statistics and provides guidance on financial administration to managers and staff.
• Organizes the administrative functions at the office and manage the effective work of the administrative support in the offices to ensure effective administrative support.
• Ensure smooth running of operations including procurement of goods and services, travel, communications, conference services and information technology needs of the office, and local service requirements.
• Monitor logistics/fleet related activities as required by the Operations Manager to ensure the efficient and effective running of in-country fleet activities.
• Monitor event/conference and travel related activities as required by the Operations Manager to ensure the efficient and effective running of in-country activities.
• Monitors and assess all contracting and contract administration of the office, ensuring compliance with WHO organization’s regulations, rules, procedures and guidelines
• As and when needed provide inputs to office security on related Business Continuity processes and other areas as needed.
• Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in Business Administration, Management, Human Resources, Economy, Social science or related field.

Desirable: An advanced university degree (Masters level or above) in Business Administration, Management, Human Resources, Economy, social science, or related field

Experience

Essential: At least one year work experience managing operations/administration, implementing budget and finance, and human resources.

Desirable: Experience working for an international organization.

Experience in building and restructuring offices at the country level.

Skills

• Sound knowledge and skills in accounting and finance.
• Comprehensive skills in the managing operational processes
• Sound skills and understanding in the area human resources Demonstrated knowledge in procurement to pay cycle processes
• Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.
• Strong computer skills in office applications including excel, PowerPoint, and word.

WHO Competencies

• Producing Results
• Communication
• Teamwork
• Respecting and promoting individual and cultural differences
• Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Ukranian.

Desirable: Intermediate knowledge of Official WHO Language.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 29,688 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int.
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
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