Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Duties and Responsibilities
Under the guidance and supervision of the Resident Representative, the Procurement Assistant ensures execution of transparent and efficient procurement services and processes in CO. The Procurement Assistant promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Assistant can supervise clerical and support staff of the Procurement Unit. The Procurement Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex Procurement related issues and information exchange.
Summary of Key Functions:
1.Ensures implementation of the operational strategies focusing on achievement of the following results:
2. Supports in organizing procurement processes for CO and projects and at the request of other Agencies focusing on achievement of the following results:
3. Supports in implementing of sourcing strategy focusing on achievement of the following result:
4. Ensures organization of logistical services focusing on achievement of the following results:
5. Supports facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core Behavioral Competencies:
Achieve Results: LEVEL 1: Demonstrate focus on achieving quality results and impact.
Think Innovatively: LEVEL 1: Look beyond conventional approaches and established methods.
Learn Continuously: LEVEL 1: Actively pursue opportunities for learning and self-development professionally and personally.
Adapt with Agility: LEVEL 1: Be flexible in handling change, and adopt new ideas, approaches, and ways of working.
Act with Determination: LEVEL 1: Pursue everything with motivation and drive.
Engage and Partner: LEVEL 1: Act in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others.
Enable Diversity and Inclusion: LEVEL 1: Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people.
Cross-Functional & Technical competencies:
Procurement
Procurement Management : The ability to acquire goods, services or works froman outside external source
Procurement
Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Procurement
Sourcing: Ability to find, evaluate and engage suppliers of goods and services.
Business development
Human-centered Design: Ability to develop solutions to problems be involving the human perspective in all steps of the problem-solving process.
Business Management
Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.
Business Management
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business direction and strategy
System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Required Skills and Experience
Min. Academic Education:
Min. years of relevant Work experience :
Required skills and competencies:
Desired additional skills and competencies:
Professional Certificates:
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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