Working Position Title Program Coordinator, “Room to Grow” Grant (3698)
Classification Program Coordinator - Custom Classification
Position Number 00003698
Open Date 04/10/2024
Close Date 05/15/2024
Priority Review Date
Employee Class Staff
Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular
FLSA Exempt
Job code 5002
Union Representation Union
Union Code AFC - AFSCME C, Local #1890
Unit/Department P-20 Center
College/Unit P20 Initiatives Network
Division Outreach Engagemt Regl Dev Dv
Location LH 307
Link to Department Website or Custom Search Page https://www.niu.edu/p20/index.shtml
Overview
The Room to Grow Grant is funded through the US Department of Education for four years to build partnerships and career pathways in the Highland Community College (HCC) district. This project manager will report to the Director and assist with all aspects of the project, including, but not limited to building partnerships, supporting grant activities, managing logistical needs and maintaining a focus on budget and deliverables. Preference is for the manager to live within the HCC district.
Position Summary
This position will be primarily focused on project management for the Room to Grow Grant, funded through the US Department of Education. Experience in building partnerships across educational institutions that result in 9th-20th grade pathways, coordinated Career Technical Education and community college transfers is needed. Special emphasis will be on increasing awareness of diversity, equity and inclusion needs of students interested in completing postsecondary credentials and degrees.
Essential Duties and Responsibilities Room to Grow Project Management
- Project manager for the planning, development, and administration of grant deliverables and special projects for Room to Grow.
- Includes development, management, and coordination of project.
- Including but not limited to event spaces and virtual platforms, Professional Development Hours, stipend issuance, registration processes, data collection, and event resources/supplies.
- Development and implementation of priorities and goals; strategic planning; and comprehensive timeline for event categories, tasks, and assignments for professional and support staff.
- Logistics management/coordination.
- Oversee operations to ensure program goals and objectives are met within timelines and within budget.
- Researching and implementing of technology advancements and specifications for the purposes of program growth, communication, task efficiency, budget improvement, and environmentally sustainable practices.
- Contract management for external services.
- Serve as liaison for inter-departmental and affiliate collaboration to coordinate and manage external support for event needs.
- Assist in report development in collaboration with Director and delivery team.
- Collect metrics and complete analyses as needed to determine effectiveness.
- Complete reports on outcomes and others needed or required.
Program Coordination and Communication
- Schedule and facilitate official meetings and trainings pertaining to program functions, while also providing support to Director and team related meetings.
- Provide policy and procedural knowledge pertaining to NIU, State, Federal, and Grantor regulations, and accordingly develop and implement the program’s “best practices” and processes based on established parameters and deadlines.
- Develop, draft, edit, proof, and coordinate multi-source communication for program-related information, reports, and documents.
- Oversee and coordinate data collection across program functions.
- Facilitate communication between partners.
- Website and media management, including assigning and coordinating responsibilities across professional and support staff.
- Support all staff in a continuous improvement processes that upgrade methodologies, technologies, and reference materials, producing metrics that establish program accountability.
- Supply and resource management and coordination for personnel and grant operations.
- Assists in budget development and tracks budget health across multiple funding sources throughout the year.
- Supervise student workers, extra-help, and graduate assistants.
Other related tasks that impact instructional improvement or innovation
- Work with staff and students in instructional development, delivery and evaluation.
- Conduct a continuous improvement process, identifying metrics that establish accountability.
- Coordinate with the P-20 Center’s personnel to ensure effective and efficient administration and operations.
- Cultivate positive relationships with external individuals and organizations, including developing and sustaining both new and existing partnerships.
Minimum Required Qualifications (Civil Service)Education and Experience Required
- Bachelor’s degree in Education or closely related field
- Five (5) years of 9th-20th grade instructional experience
- Five (5) years of educational leadership experience
- Experience in career pathways, dual credit and transfer pathways
- Experience in Career Technical Education (CTE)
- Experience in instructional delivery (9th – 12th)
- Knowledge, Skills, and Abilities (KSAs) (Civil Service)
- Manage projects to complete deliverables on time and within budget.
- Demonstrated ability to develop partnerships across entities toward a common purpose.
- Demonstrated ability to operate independently with minimal supervision.
- Ability to manage a large number of diverse tasks simultaneously.
- In-depth knowledge of instructional design principles, evidence based practices and success in online and/or in-person delivery.
- Flexible schedule including some evenings or weekends.
- Dependable transportation (travel expenses will be reimbursed)
- Experience using Windows, Mac, Microsoft Office, multimedia tools, and social media tools for teaching purposes is required.
- Excellent oral and verbal communication skills, planning and organizational abilities, problem-solving skills, and ability to work collaboratively and collegially in a team environment fostering an environment of mutual respect for one another and the NIU community is required.
- Ability to work successfully as a team leader and as a team member.
- Commitment to accountability for the university’s outreach and engagement mission, presidential goals such as increasing partnerships, and division goals for mutually beneficial engagement with communities across the region.
Specialty Factors (Civil Service)N/A
- Preferred Qualifications (Civil Service) K-12 administrative experience
Minimum Required Qualifications (SPS) N/A
Additional Requirements (SPS) N/A
Preferred Qualifications (SPS) N/A
- Physical demands/requirements
- Travel
- General office
Anticipated Appointment Start Date 06/01/2024
Anticipated Appointment End Date
Percent of Staff Year 1.00
Standard Hours Per Week 37.50
Working Hours 8 - 4:30; evenings and weekends as needed
Salary $80,000 - $100,000 Commensurate with credentials
Hourly or Semi-monthly Pay Rate/Range $3333.34 - $4166.67
Earn Type Salary
Application Procedure
Required Procedures
- Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
- If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
- After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
- Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
- Illinois residency required within 180 days of the hire date.
Credentials Assessment Examination:
- The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
- Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
- After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Additional Details:
- Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
- Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
- Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
- Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Special Instructions Cover letter, Resume and three professional references
Quick Link to Applicant https://employment.niu.edu/postings/77164
Is Background Check Required? Yes
EEO Statement SummaryIn accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560
Visa PolicyIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
ADA AccommodationNIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.
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