AffiniPay

Hi, We’re AffiniPay! 

AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 11 years in a row, and as a result, our teams continue to grow as well! 

As an Event Coordinator, you will help the events team with logistics, coordination, and planning of over 150 industry related events. You will work closely with our Events, Sales, Marketing, and Product teams to coordinate all aspects of the events to ensure success. Additionally, you will coordinate all logistics of travel for the team. . This person should possess creativity, excellent communication, organizational and planning skills, integrity, follow-up and follow-through and the ability to work across multiple levels within the company.

Your Day to Day:

• Record new events in the tradeshow calendar, Google calendar, and budget sheet
• Keep public facing event websites updated with upcoming events, including all details, prioritizing our larger, lead generating events.
• Keep these calendars updated with any changes 
• Update event details on our webpages 
• Coordinate all pre and post tradeshow logistics
• Book travel and lodging 
• Coordinate trade show shipments
• Pack trade show trunks 
• Track their shipping and return 
• Unpack shipments when they return & record any damaged items that need to be replaced
• Send out pre-show itineraries- Work closely with other members of the events team to obtain the necessary information
• Follow up with post-show reviews and record data
• Swag & apparel management
• Keep track of swag & apparel inventory 
• Place new orders when necessary
• Keep the marketing closet in order
• Research swag/apparel new options & keep up with trends 
• Coordinates transportation for guests, attendees, speakers, or other parties.
• Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.

About You:

• Experience with event planning
• Shown organizational and planning skills
• Strong time management skills
• Detail-oriented
• Highly effective and professional communicator
• Ability to work cross-functionally with multiple levels and departments
• Proven track record to follow-up and follow-through
• Ability to think and problem-solve creatively
• Experience working on multiple projects at one time
• Ability to attend events after hours ensuring a smooth setup and takedown process
• Must be located in Austin
• Some travel required 

Our Story

Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), (Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential. 

Diversity, Equity & Inclusion at AffiniPay

At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach. 

Benefits that Benefit You! 

As a people first culture, we believe it is important that our teammates are happy, healthy, and productive. In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.

• All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
• Have some fur babies? - We offer them insurance too!
• RELAX and enjoy your time away with our flexible paid time off policy! 
• We will help you plan for your future - 401K, or RRSP if in Canada, with a company match
• Competitive compensation packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
• Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
• Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary caregivers
• Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
• We believe it is important to give back with our Matching Gift Program and organized activities focused on donations, volunteerism and supporting the local communities throughout the country
• D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
• An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery, a fully stocked kitchen, and some “sweet” surprises for those afternoon pick-me-ups