Job Description Summary:
This executive administrative support position reports to and directly supports the Dean or Vice President of a school or division. This role independently evaluates requests and allows or denies access to the executive, and provides extensive and effective management of the Dean/VP’s calendar and appointments ensuring a clear purpose and strategic use of the Dean/VP’s time. This position typically oversees and manages all aspects of event and meeting planning for the executive’s office, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation, and execution. This position assumes primary responsibility for the preparation and dissemination of executive communications and presentations. This role also provides high-level advising on administrative matters to the Dean/VP and other senior leadership, to include exercising strong judgment in scheduling and screening requests for meetings with the Dean/VP and in handling day-to-day operational decisions while escalating as appropriate. This position serves as a liaison between the Dean/VP’s office and other departments within or outside the university.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Human Resource Management and Development (HRM&D)
Family Administration
Sub-Family Administrative / Operations
Stream
Level
Full-Time/Part-Time:
Hours Per Week: 40
Work Schedule: Monday-Friday
Position Designation:
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
This role will be based on the Foggy Bottom Campus. This role is onsite.
Position Type:
Posting Number: T000096
Job Open Date: 04/08/2024
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
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