Sr. Purchasing & Accounts Payable Assistant - 40hrs/Day Shift - (3284500)
Description
MAIN FUNCTION:
Under the direction of the Materials Director and within established organizational and departmental policies and procedures, responsible for providing support and perform duties to help assure efficient operations of the various functional areas related to Purchasing and within the Department of Materials Management. In the absence of the Supervisor, assume responsibility for the day-to-day operation of the department. Act as resource to the Purchasing Assistants.
ESSENTIAL JOB FUNCTIONS:
- Act as departmental resource and authority for Storeroom, OR Materials Coordinator and Materials Coordinator on back orders and subs with Materials Director.
- Perform analyses of item usage to develop appropriate par levels for stocked areas. Monitor and report slow moving items in inventory. Appy established criteria to request for additions to inventory and CDH or inventory on hands.
- Confirm and enter into MGB Materials software purchase orders with vendors.
- Example: Capital req, storeroom special orders.
- Work with purchasing, Storeroom, OR Materials Coordinator and Materials Coordinator (In Patient) staff to complete all purchase requests in a timely and efficient manner.
- Answer phone calls and forward calls to appropriate staff person. Review messages from purchasing department voice mail and either handle requests or forward to appropriate staff person.
- Arrange for vendor contact for hospital representatives when requested.
- Provide service arrangements for office equipment needs as requested by hospital departments.
- Assist in making arrangements to borrow or lend items with other hospitals.
- Open and distribute mail for Purchasing.
- Handle inquiries regarding department purchase requirements, inventory items, repair/exchange needs, deliveries, back orders and emergency orders. Research and resolve incorrect shipments. Contact departments and/or vendors as necessary. Responsible for Issuing emergency purchase order numbers.
- Maintain Weekly timekeeping program UKG to track departmental hours.
- Maintain purchasing department files.
- Coordinate communication regarding product recalls for inventory items.
- Place order, enter data into the departments MGB Materials Management systems including but not limited to Echeck, Capital Equipment, regular inventory requisitions as needed.
- Participate in inventories as required.
- Monthly credit card maintenance for CDH, CDH IT and VNA.
- Maintain and communicate with MGB expense allocations for real estate utilities, etc.
- Maintain established hospital and departmental policies and procedures, objectives, confidentiality, quality improvement program, compliance, safety, infection control and environmental standards.
- Maintain professional growth and development through attendance at seminars, workshops, conferences or in-services, professional affiliations, or journals to stay abreast of current trends in field of expertise.
- Meet annual competency and retraining requirements.
- Attend meetings as required.
- Perform other functions/duties as requested.
Qualifications
MINIMUM REQUIREMENTS:
- Minimum of one (1) to three (3) years of experience in a Healthcare Materials Management or Purchasing Department required.
- Demonstrated proficiency in Microsoft spreadsheet, word processing and database applications required.
- Demonstrated interpersonal, organizational, and oral and written communication required.
EEO Statement It is the policy of Cooley Dickinson Health Care to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Cooley Dickinson Health Care will provide reasonable accommodations for qualified individuals with disabilities.
Cooley Dickinson Health Care embraces diverse skills, perspectives and ideas, and encourages people of color, veterans, people with disabilities, LGBTQ candidates, and people from other underrepresented groups to apply.
Primary Location
: MA-Northampton-CDH Cooley Dickinson Hospital
Work Locations
:
CDH Cooley Dickinson Hospital
30 Locust Street
Northampton 01060
Job
: Purchasing
Organization
: Cooley Dickinson Hospital (CDH)
Schedule
: Full-time
Standard Hours: 40
Shift
: Day Job
Posted Shift Description: Monday-Friday 7:30am-4:00pm
Employee Status
: Regular
Recruiting Department: CDH Finance
Job Posting
: Apr 8, 2024
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