Pillsbury Winthrop Shaw Pittman

Los Angeles, California

Job Description

Essential Duties and Responsibilities:

• Supervises and engages a team of Paralegals, Secretaries, and Practice Assistants by coordinating workflow, managing utilization and overtime, assessing assignments, approving timesheets, time-off requests, and providing training and development opportunities.
• Actively consults with local practice leaders to ensure administrative support is in line with the business needs of each practice. Analyzes and recommends appropriate staffing needs and can anticipate the future needs of each team.
• Manages the life cycle of staff talent, including recruitment, onboarding, development, retention to offboarding responsibilities.
• Takes an active role in preparing the orientation schedules for all staff members and providing the benefits overview to all incoming staff and associates.
• Proactively manages performance management and improvement plan guidance.
• Actively contributes as a member of the LA management team and the Firmwide HR department to enhance and implement policies and firm/local initiatives.
• Provides high-level employee relations to support staff and managers. Coaches both managers and non-managers on work related issues pertaining to policy interpretation and conflict resolution.
• Manages the annual review process for staff, in collaboration with firmwide HR and local leadership.
• Acts as primary contact for leaves of absence, office transfers, workers compensation and part-time work arrangements.
• Proactively identifies and recommends process improvements and enhancements by maintaining knowledge of legal industry trends.
• Ensures compliance with all applicable employment laws and regulations, proactively monitoring changes and addressing any compliance issues.
• Maintains accurate and confidential HR records and documentation, ensuring data privacy and HIPPA compliance.
• Manages sensitive employee relations and other complex situations that have been escalated, coordinating with the CHRO and Director of Administration, as appropriate.
• Plans, implements, and evaluates, all firmwide and local Wellness initiatives, by making recommendations to Firmwide HR and local management.
• Must be in the office on a regular basis.
• Other duties as assigned or required to meet Firm and local office goals and objectives.

Required Education, Knowledge and Experience

• Bachelor’s degree and a minimum of 5 years’ experience in a professional services environment.
• Law firm experience preferred. 

Required Skills and Abilities

• Ability to manage multiple complex projects simultaneously
• Excellent written and oral communication skills
• Dedication to accuracy, attention to detail, and proficiency in the Microsoft Office suite and Workday environment

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act. California Pay range for this role, with final offer amount dependent on skillset and experience is $160,000 - $180,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.