People in Need

Organization - People in Need

Job Title - Procurement Officer/Assistant 

Duty station - Chisinau, Moldova

Salary range - 17.550,00 - 28.090,00 MDL gross

Based on the assessment of the candidate's knowledge, skills, abilities, and previous experience, the incumbent will be assigned to a specific role starting with Officer or Assistant.

Application Deadline - April 18, 2024, by COB.

Education & Work Experience

• Education:
• completion of Secondary Education or Bachelor’s degree in business administration, logistics, supply chain management, finance, or relevant fields;
• Master Degree will be considered an advantage for Officer role.
• Work Experience:
• minim. 1-3 years of general experience in purchasing or procurement;
• minim. 1 year of experience in the NGO sector or other international organizations.
• Experience using supply chain management software and tools;
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access);
• Language proficiency: English - basic to intermediate, Romanian - Fluent in all aspects, Russian- Recommended.

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 01/04/2024 - 31/12/2024

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, and Good Governance.

Position overview: 

The role of the Procurement Officer (PO) is to support programme team members in all aspects of Logistics and ensure all services/materials are purchased efficiently and properly in accordance with PIN and Donor’s procurement policies.

Duties & Responsibilities:

• Manage tender preparation and tender execution and general support to all the procurement matters;
• Participate as a member of Evaluation Committee for tenders;
• Ensure compliance with procurement procedures and have a final responsibility for proper execution;
• Consult potential exemptions with Logistics & Procurement Manager;
• Support for timely delivery and preparation of Annual Procurement Plan;
• Help to identify suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with donors and PIN procurement guidelines together with Logistics & Procurement Manager;
• Help to communicate and negotiate with overhead suppliers (preparation and signing of contracts, checking expiry of contracts, contract extensions, deal with occurring problems/requests, timely gathering of documentation) together with Logistics & Procurement Manager;
• Support to key procurement activities identified: preparation of quotations, tenders, market surveys, gathering them and uploading into ELO. Purchases of projects’ items and services;
• Keep track on all deadlines or closing date of quotation submissions;
• Keep track on deadline of delivery stipulated in each Contract and send out necessary reminder to suppliers if the deadline is approaching.

Qualification:

Education:

• Completion of Secondary Education or Bachelor’s degree in business administration, logistics, supply chain management, finance or relevant fields;
• Master Degree will be considered an advantage.

Previous working experience:

• Minimum 3 years of general experience in purchasing or procurement;
• Minimum 1 year of experience in the NGO sector or other international organizations,
• Experience in management of Construction Tendering process will be an advantage
• Experience using supply chain management software and tools;
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).

Skills and Competencies:

• Deep knowledge of preparing, reviewing contracts and negotiation terms;
• Ability to facilitate group processes (eg. Technical Evaluation teams);
• Professional fluency in Russian, and Romanian languages and intermediate proficiency in English.

Interested applicants must submit the following:

Cover Letter (in English)

Full CV (in English)

Contacts of three references (could be included the supervisor in the most recent work assignment).

Deadline for applications: April 18, 2024, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies. People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.