YMCA of Austin

Job Description

How you Will Power our Purpose (Job Summary) 

We're seeking a dynamic individual to join us on a temporary basis for a 12-week period, where you'll play a pivotal role in transforming our recruitment processes and ensuring compliance with essential HR regulations. Your contributions during this time will directly influence the caliber of talent we bring into our organization and shape the trajectory of our community enterprise. With your expertise in refining job descriptions, managing requisitions, and guiding managers, we'll attract top-tier candidates who resonate with our mission and values. Your meticulous attention to compliance and onboarding will uphold our organization's integrity and operational efficiency. This temporary opportunity offers a unique chance to make an immediate impact and drive positive change within our community enterprise. If you're ready to seize this transformative role, we welcome your application. 

How You Will Make an Impact (Essential Functions) 

Optimizing Recruitment Processes: 

• Develop practical “How-to” guides for managers, facilitating their effective use of Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS). 
• Collaborate on refining and standardizing job descriptions to ensure clarity and appeal to potential candidates. 
• Manage job requisitions on various platforms to attract qualified candidates. 
• Maintain prompt and informative communication with candidates and hiring managers to facilitate a positive recruitment experience. 
• Proactively follow up with candidates to gather necessary information and ensure a smooth process. 
• Contribute to special projects aimed at improving recruitment practices, such as compiling comprehensive contact lists and creating instructional videos. 

Onboarding and Compliance:

• Manage YMCA staff memberships efficiently, ensuring accuracy and timeliness. 
• Conduct comprehensive audits of Form I-9 verifications to maintain legal compliance. 
• Train and support managers in accurately completing I-9 forms in accordance with regulations. 
• Proactively address incomplete documentation or compliance tasks with managers and employees to ensure policy adherence. 
• Reach out to candidates during onboarding to address incomplete tasks or missing documentation, ensuring a smooth transition. 
• Provide clear instructions and support to candidates to efficiently fulfill all requirements. 
• Communicate with hiring managers to facilitate timely completion and compliance of Form I-9 verifications. 
• Offer guidance to hiring managers to ensure accurate and thorough verification processes. 
• Contact employees with incomplete compliance trainings, reminding them of outstanding requirements and providing resources. 
• Assist employees to fulfill compliance training obligations promptly. 
• Complete other duties as assigned.

What You Bring to the Community Enterprise 

• Proven track record of success in HR administration or related roles, demonstrating comprehensive understanding and application of HR processes and procedures. 
• Experience navigating and utilizing Applicant Tracking Systems (ATS) and HR Information Systems (HRIS) to streamline recruitment processes and manage employee data effectively. 
• Exceptional attention to detail and organizational prowess, adept at meticulously auditing processes and maintaining accurate inventory records. 
• Proactive and self-motivated individual comfortable taking initiative to identify and address challenges, driving continuous improvement initiatives within the HR function. 
• Strong interpersonal and communication skills, with a demonstrated ability to effectively engage and collaborate with diverse stakeholders, fostering positive working relationships. 
• Capable of thriving both independently and as an integral member of a team, contributing expertise and support to achieve collective goals and objectives. 
• Proficient in the Microsoft Office Suite, particularly skilled in leveraging Word, Excel, and PowerPoint to generate reports, analyze data, and deliver presentations effectively. 

You have a growth mindset - You quickly learn from failure and value feedback in the effort to continuously improve. 

You are a team player - You are a team player with a positive, service-oriented attitude and you can work well with others.  

You communicate effectively - You listen for understanding and meaning. You speak and write effectively.  

You are customer focus – You build good customer relationships and deliver customer-centric solutions. 

You foster a culture of inclusion and belonging - You leverage people’s differences as strengths.  

Physical Requirements:  

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Work Location

55 North Interstate Highway 35, Austin, Texas 78702

About Us

The Greater Austin YMCA is a nonprofit community enterprise with a vision to cultivate thriving communities across Central Texas where every person benefits from an empowered and well-educated childhood, equitable access to opportunities, resulting in an elevated quality of life and the promise of a sustainable future. Founded in 1953 and anchored in three Central Texas counties, the Y has served close to 500,000 people and provided more than $30M in financial assistance and program subsidies over the past 10 years. We operate 8 community centers and Camp Moody along with 6 early childhood education centers, 60 afterschool programs on school campuses in four districts, and 20 summer camps, with 1500 staff team members, 1000 volunteers, and a $47M annual operating budget.

Additional Information:

The organization has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

The Greater Austin YMCA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Greater Austin YMCA complies with applicable state and local laws governing non-discrimination in employment in every location in which we have employees. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We Take Care of Our People

• Free Nationwide Gym Membership for your household
• Retirement Planning Options
• Learning and development workshops and trainings
• Career advancement opportunities
• Referral Bonus Opportunities
• Cell Phone Plan discounts for AT&T and T-Mobile/Sprint users
• Staff Discounts on Programs & Services
• Flexible schedules and much more!

Pay Range

$18.00 per hour