Montclair State University

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Dean of Libraries and working with the Library Management Team and other members of the Dean's Office, the Associate Dean for Administration supports the University and Libraries in achieving key institutional objectives. The Associate Dean acts as the fiscal manager and budget approver, provides oversight of the day-to-day operations of the Libraries and oversees library planning, organizational and departmental assessment, budgeting, facilities, and personnel support.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Administration:

• Works in collaboration with the Dean and Associate Dean on strategic planning, action plans, policy development and assessment; assists with aligning the libraries' planning with campus and University strategic objectives. Acts on behalf of the Dean in their absence.
• Supervises the Budget & Finance Coordinator and Building Services Manager.
• Works closely with library leadership to create operational efficiencies, build flexible administrative structures, and maximize resources.
• Serves on the Library Management Team. Works with library department heads and supervisors in order to carry out administrative functions and coordinate planning and development efforts.
• Oversees library contributions to accreditation, SERC/FERC and institutional research reporting.
• Responsible for reporting annual library data to/for external bodies including IPEDS and ACRL.
• Maintains contact with peer administrators at local, state, national, and consortial organizations.

Finance:

• Provides budgetary analysis, forecasting, reporting and recommendations to the Dean and the Office of Budget & Planning to support the priorities of the libraries. Generates preliminary budgets for new and proposed programming.
• Acts as primary budget manager and liaison with the Budget Office & Office of Finance and Treasury. Consults with the Dean on all budgetary matters pertaining to the libraries. In consultation with the Dean, prepares the college's annual budget call submission.
• Works in collaboration with the Foundation & Development Office to support gift funds and gift managers. Reviews and approves all Foundation transactions.
• Communicates and enforces all policies and procedures to/with library staff and faculty.
• Oversees purchasing related to supplies, equipment, travel as well as temporary/non-instruction, adjunct and student assistant payroll.
• Manages faculty start-up allocations in collaboration with the Provost's Office.
• Provides yearly reporting/figures required for annual audits.
• Oversees fiscal training and support to departments.
• Assigns permissions and roles in Workday, in accordance with university guidelines and procedures.

Facilities & Capital Planning:

• Acts as a liaison with the Office of Capital Planning and Project Management. Submits annual capital project proposals.
• Oversees the activities of the Building Services Manager including maintenance, furniture and equipment needs, renovations, and space moves.
• Assesses short-term and long-term space and facilities needs of the libraries.

Information Technology:

• Acts as a liaison with the Office of Information Technology regarding all technological support for library, service desk, study rooms, and classroom spaces and equipment. Communicates and negotiates all technology requests and needs.
• Provides approval for all computing equipment purchases, justifications, and software needs.
• Collaborates with Information Technology on issues related to public computing. Submits annual technology requests on behalf of the libraries.

Personnel:

• Serves as the primary liaison to the division of Human Resources.
• Manages all college personnel functions for faculty, managerial, professional, classified, and temporary staff.
• Supervises and oversees relevant committees and task forces
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time

QUALIFICATIONS:

REOUIRED:

• Master's degree from accredited college or university in a related field.
• Minimum of 5 years of experience in higher education administration and financial operations.
• Supervisory experience.
• Ability to manage multiple priorities and projects; collect, evaluate, analyze, and report data for assessment and planning purposes; think creatively, analytically, and strategically.
• Strong problem-solving, interpersonal and communication skills.
• Strong cultural awareness and demonstrated commitment to supporting diversity, equity, inclusion, belonging, and accessibility.
• Collaborative and participatory leadership style.

PREFERRED:

• MBA, MHRM/MHRD, Masters in Education Administration or related field.
• Experience with organizational development and effectiveness.
• Experience in library administration.
• Experience working in institutions with faculty status for librarians.
• Experience working in a unionized environment.
• Experience with assessment.
• Demonstrated success in leading and managing organizational change.

PROCEDURE FOR CANDIDACY:

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

Library Administration

Position Type

Executive

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 

www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/