MGH & BWH Center for Clinical Data Science

Sr. Grant Administrator - (3283391)

Description

The Mongan Institute in the Department of Medicine at Massachusetts General Hospital is seeking a full time Senior Grant Administrator. Founded in 2015, the Mongan Institute is dedicated to supporting research across MGH in the areas of population and health care delivery science. The Institute bridges research spanning data science to delivery science, and evaluative science to implementation science including a variety of disciplines and methods such as epidemiology, predictive analytics, cost-effectiveness, health policy, decision science, health disparities, health intervention and implementation research. The Mongan institute consists of over 130 faculty as well as research fellows, trainees, and a large staff including 13 research centers spanning population data science to health care delivery team science. In addition to conducting state-of-the-art population and health care delivery research, the Mongan Institute provides research training and mentoring programs and includes core and affiliate faculty members within the Department of Medicine, as well as numerous clinical departments across MGH.

Responsibilities:

Reporting to and working closely with the Institute Administrative Director, the Sr. Grant Administrator will support the research administration and grant management activities for multiple investigators in the Clinical and Translational Epidemiology Unit (CTEU), a research center within the Mongan Institute. Serving as the primary liaison between the investigators, MGB Research Management, research administrators based at affiliate and subaward sites, and sponsors, the Sr. Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Sr. Grant Administrator will also assist investigators throughout the award life cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The candidate will need to be highly organized, detail-oriented, goal-oriented, and self-directed with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change. Direct experience in research grant administration is strongly preferred, as are a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment.

Pre-Award

• Oversees preparation and submission of all new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with lab staff and Principal Investigators to identify all potential costs associated with a proposal.
• Serves as liaison to the Partners central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. 
• Oversee “JIT” submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference.

Post-Award/Financial

• Responsible for ensuring the divisions fiscal compliance on all sponsored projects. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency’s regulations.
• Maintain financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.
• Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division.
• Provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.

Research Compliance

• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. 
• Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. 
• Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.
• Review and approve cost transfers for thorough detailed explanations and adherence to sponsor and institutional policy.
• Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time.

Qualifications

Qualifications:

• Bachelor’s degree in business administration, finance, or accounting desirable; however, relevant financial/grant management experience may be substituted for degree requirement.
• 3-5 years’ experience with research administration and NIH grants management activities preferred
• Candidates holding the CRA certification a plus.

Skills/Competencies:

• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
• Excellent organizational, communication, problem-solving and interpersonal skills.
• Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, outside funding agencies (NIH, industry and foundations), and vendors.
• Requires excellent interpersonal and management skills with ability to interact professionally at all levels to plan and initiate new activities.
• Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.
• Strong analytical ability to manage the financial aspects of the position.

EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location

: MA-Boston-MGH 100 Cambridge St

Work Locations

: 

MGH 100 Cambridge St 

100 Cambridge Street 

Boston 02114

Job

: Grant and Fiscal Support

Organization

: Massachusetts General Hospital(MGH)

Schedule

: Full-time

Standard Hours: 40

Shift

: Day Job

Employee Status

: Regular

Recruiting Department: MGH Mongan Institute

Job Posting

: Mar 26, 2024

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