Commonwealth of Massachusetts

Recruit Training Program Coordinator - (2400033I)

Description

Exciting opportunity within the Massachusetts Firefighting Academy (MFA)! Utilize your skills to help fulfill the Massachusetts Department of Fire Services’ fire and life safety mission. 

The MFA provides tuition-free training to over 13,000 firefighters across the Commonwealth annually. Program highlights include the Career Recruit Training Program; Call/Volunteer Recruit Training Program; and more than 250 in-service programs.

The Recruit Training Program Coordinator will coordinate and supervise all activities related to the Career and Call/Volunteer Recruit Firefighter Training Programs, providing those who attend the Academy the skills needed to excel as a Massachusetts Firefighter.

Our main headquarters is located in idyllic Stow, near the Assabet River National Wildlife Refuge and convenient to Routes 2, 290, and 495, or Interstate 95. We also have campuses in Springfield and Bridgewater to serve cities and towns in western and southeastern Massachusetts.

• Salary placement is determined by years of experience directly related to the position and the Human Resource Division’s and Bargaining Unit's recruiting guidelines. Generally, a substantial number of years’ experience is necessary to attain the higher end of the salary range.

Duties and Responsibilities:

• Plans, supervises, participates in and evaluates all aspects of both the Career and Call/Volunteer Recruit Firefighter Training Programs.
• Supervises assigned MFA staff; part-time Program Coordinators, Instructors, and Contractors based on a thorough knowledge of Massachusetts Firefighting Academy policies and procedures.
• Directly conducts oversight and supervision of the Career Recruit Training Programs, Call/Volunteer Recruit Training Programs, and scheduling the Career Assistant Coordinators.
• Develops course and program budgets with part-time Program Coordinators, determines per participant costs, recommends funding for courses, and monitors costs to ensure that MFA courses do not exceed funding available.
• Provides leadership in the review, analysis; and modification of training materials, including Instructors’ Guides, Student Manuals, and Student Examinations.
• Reviews the performance of equipment used in the Recruit Training Programs and recommends changes or replacements.
• Oversees the evaluation of students by instructors in both classroom and practical tests; counsels students where applicable.
• Coordinates and participates in meetings with Chiefs of Department to resolve student problems.
• Evaluates instructor’s performance through direct observation and the use of survey instruments in both classroom and practical training sites. 
• Participates in interviews and recommends new instructors for the Career Recruit and Call/Volunteer Recruit Training Programs. 
• Responsible for all operational aspects for the delivery of the Career and Call/Volunteer Recruit Training programs on the three (3) DFS Campuses and designated non-DFS training locations.
• Implements standard operating procedures for performing instruction, assigning instructors, and scheduling classes.
• Ensures that reports of student progress and graduation lists are submitted to MFA Administration on schedule.
• Oversees the timely and accurate submission of timesheets by subordinates for payroll processing.
• Reviews reports submitted by subordinates and takes appropriate action to resolve problems.
• Conducts training programs for fire service personnel and members of the fire safety community. Provides on-the-job training for subordinates.
• Participates as a team member in the development of training programs with management and other coordinators and instructors.
• Represents the Massachusetts Firefighting Academy at meetings and conferences as necessary.
• Prepares statistical and other reports of Recruit programs as requested.
• Confers with staff to provide information, to resolve problems and/or to recommend changes in policy.
• Performs related duties such as maintaining records, attending meetings, and preparing correspondence. 
• Provides assistance to local Fire Departments in non-MFA Recruit programs.
• Assists with the coordination of Recruit graduation ceremonies and programs.
• Performs other related duties, work, and special projects as assigned by DFS/MFA management.

Qualifications

License and/or Certification Requirement: Valid Class “D” Motor Vehicle Operator’s License.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Program Coordinator III

Primary Location

: United States-Massachusetts-Stow-State Road

Job

: Administrative Services

Agency

: Department of Fire Services

Schedule

: Full-time

Shift

: Day

Job Posting

: Mar 22, 2024, 6:50:36 PM

Number of Openings

: 1

Salary

: 73,566.74 - 107,580.72 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Mary Travers - 9785673145

Bargaining Unit: 06-NAGE - Professional Admin.

Confidential: No

Potentially Eligible for a Hybrid Work Schedule: Yes

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