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Deputy Director, Strategic Human Capital Services and Resource Management

The Smithsonian Institution

Summary

The primary purpose of this position is to advise on human capital planning and organizational performance throughout the Institution, and to ensure OHR is equipped with the appropriate financial and human capital resources to accomplish its business goals. The incumbent is responsible for the oversight of the following functional areas: Workforce Strategies & Effectiveness; Labor & Employee Relations; Anti-Harassment and Workplace Violence Prevention; Budget and Business Services.

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Duties

Human Capital Strategy Oversight & Accountability

Leads and directs pan-Institutional human capital planning, workforce planning, organizational performance, employee and leadership development strategy, HR Policy, Labor and Employee Relations, and Anti-Harassment and Workplace Violence Prevention policies and programs. Directs assigned staff in developing and implementing human capital programs, policies, and projects in support of Institution goals. Provides expert leadership and direction in the development, interpretation and coordination of workforce planning analysis and systems.

Oversees workloads and provides timely reallocation of staff and resources to maintain productivity and enhance HR cross-training and related initiatives for organizational effectiveness. Provides advice, counsel and technical assistance to unit directors and senior management officials on human capital administration and management requirements.

Encourages and enhances principles and practices of diversity, equity, inclusion, and accessibility in all aspects of talent management programs and operations. Regularly evaluates performance, conducts formal and informal evaluations of assigned staff, assesses training needs, and makes recommendations for staff development. Prepares adverse or disciplinary actions; recruits new staff; supports the Smithsonian Institution’s (SI) Employee Equal Opportunity, safety and health regulations, policies, and procedures.

Directs the administration of the Employee and Leadership Development Programs, including oversight and evaluation of training, organizational development, and career development objectives. Develops short- and long-term programs to train staff for succession planning and create a pipeline of capable candidates for Institution-critical positions. Directs staff in preparing operational training products.

Directs the Labor and Employee Relations (LER) Unit, ensuring the program and its policies are aligned with Federal laws and Institutional principles and practices; ensures LER activities are aligned to partner OHR units and services, and recommends improvements to ensure organizational compliance.

Oversees development and alignment of SI-Civil, including the Anti-Harassment and Workplace Violence Prevention and SI Civil Program; ensures program goals are promulgated across the Institution. 

Ensures human resources accountability in all assigned areas. Oversees internal and external audit activities to ensure talent management functions are consistent with applicable Federal and Institution rules and regulations. Collaborates with management officials from OPM, central leadership, Board of Regents, and the Chief Legal Officer to ensure new rules and regulations are implemented in accordance with applicable directives and timelines, and to confirm external audit findings are corrected in a timely manner.

Prepares and presents special reports, analyses and briefings for the Board of Regents, Secretary, Deputy Secretary, Under Secretaries, and their direct reports on significant and complex issues that impact the Institution.

Financial and Resource Management 

Directs the financial processes. Prepares, justifies, and administers budget. Oversees procurement and contracting to achieve desired results. Works on strategies to obtain new funding or to reprogram existing funding to meet program priorities. Provides advice and assistance to senior executives, managers, and HR/budget contacts on preparation of Federal and Trust hiring plans. Monitors expenditures and uses cost-benefit analysis to set priorities. Directs, reviews, and finalizes the work of OHR staff in designing, developing, and publishing select management information and analytical reports to facilitate informed executive decisions on planning and budget issues. 

Collaborates with Institution leadership to analyze OHR program, organizational, and mission performance; provides recommendations based on comparative, trend, diagnostic, root cause, and/or predictive performance analysis.

Cross-Functional Collaboration and Projects 

Collaborates with OHR leadership to inform planning and using multi-year workforce analyses and hiring plans. This includes review of programmatic initiatives and issues, assessment of budget implications, and assessment of human capital reprogramming needs. Leads crossover projects to ensure human resources strategies, policies, and regulations are considered and applied. Oversees OHR’s strategic alignment with Institution-wide learning and development projects, new employee orientation, Smithsonian Employee Perspective Survey, and human capital communications plans. 

Acts for the Director of OHR in the Director’s absence. Additionally, represents the Office at internal and external meetings, events, and briefings, etc. Oversees the Office’s communication efforts, particularly as they relate to human capital initiatives and organizational and operational effectiveness.

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Requirements

Conditions of Employment

  • Pass Pre-Employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service

Meets the basic qualifications and specialized experience as listed below.

Qualifications

BASIC QUALIFICATIONS

Applicants must clearly demonstrate the necessary level of managerial and leadership skills and competence to perform successfully in this position. This includes a degree in an applicable subject matter field, or a combination of education and appropriate experience that provides knowledge comparable to that normally acquired through successful completion of a four-year course of study in an applicable subject matter field.

SPECIALIZED EXPERIENCE

In addition, applicants must have one year of specialized experience at or equivalent to the GS-15 level. Specialized experience is defined as the demonstrated ability and experience to provide leadership to a wide range of HR functions and programs including facilitating inter-organizational cooperation and effectively managing fiscal and human resources for a large agency, a large agency sub-component, or business.

The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Experience in leading and supporting a wide range of HR functions to assure successful implementation of HR programs, strategies, and procedures. This includes ensuring compliance with OPM regulations, statutes, and agency HR policy and standards.

2. In-depth knowledge of financial management involving developing, managing, and tracking budgets in a multi department environment including integrating planning, goal setting, and the deployment of assets within overall agency objectives.

3. Demonstrated experience and understanding of managing a complex organization with competing priorities and numerous customer needs; resolving difficult issues at senior levels; and resolving critical administrative management functions, such as hiring staff in a tight fiscal environment and procurement issues.

4. Skill in leading, supervising, and managing a multi-disciplined and culturally diverse workforce, including fostering teamwork and high morale; attracting, retaining, motivating, and providing guidance to a diverse workforce; and implementing EEO/Affirmative Action policies and programs.

Additional information

SUPERVISORY CONTROLS

Reports to the Director, Office of Human Resources, who provides broad guidance in terms of overall policy, program objectives, and delegated authority. Within this framework and with a minimum of direction, the incumbent independently develops, directs, and carries out all aspects of assigned programs, exercising a high degree of managerial and executive knowledge and abilities. Major policy questions or controversial issues are discussed with the Director for guidance. Keeps the Director informed of all significant program activities and potential problems. Work performance is appraised in terms of overall effectiveness in achieving program objectives.

SECURITY LEVEL

This position has been reviewed to determine the level of POSITION SENSITIVITY. Based on the nature of the work, the position has been determined to be HIGH RISK. This designation will require (1) a pre-employment Security Agency Check (SAC) for the prospective incumbent; and (2) a subsequent comprehensive background investigation and clearance in order to continue in the position.

EEO

The Smithsonian Institution does not discriminate against any employee or any applicant for employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization or other non-merit factors. 

REASONABLE ACCOMODATION

The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis.

RELOCATION

Relocation expenses will not be paid.

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  • Benefits
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  • A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  • The Smithsonian offers a comprehensive benefits program for both Federal and Trust employees. See www.sihr.si.edu for details. We also offer a rich program of services and opportunities to balance and enhance your work life. They include: Smithsonian Early Enrichment Center (an accredited educational program for children between the ages of 3 months to 6 years), transportation benefits, professional interest groups, employee advocacy groups, special events such as brown bag lunches, an annual picnic on the Mall, an annual holiday party, free lectures, behind-the-scenes tours and employee discounts at our theaters, shops and after hours events. These and other programs have made the Smithsonian one of the top 10 places to work in the government.
  • Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The qualifications listed in this document will be used along with your resume and your responses to the questions posed in the electronic application process to determine the candidates who will move forward in the evaluation process. When crafting your responses to the questions, please provide concise, detailed information on your background and experience.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

Best Category - Meets the minimum qualification requirements and excels in most of the job-related competencies set forth above.

Better Category - Meets the minimum qualification requirements and satisfies most of the job-related competencies set forth above.

Good Category - Meets the minimum qualification requirements but does not satisfy most of the job-related competencies set forth above to a substantive degree. 

This category rating process does not add veterans' preference points or apply the "rule of three” but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.

Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.

Applicants who have not submitted a resume in the USAJobs system will not be considered for this position. 

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to the major duties and qualifications criteria listed for this position.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the average number of hours per week spent in such employment.

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How to Apply

Click on the "Apply Online" button on the upper right side of the page. Please Note:

  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process;OR
  • You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

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Agency contact information

Suleyka Lozins Suleyka Lozins

Phone

202-633-6334

Fax

202-633-6401

Email

LozinsS@si.edu

Address

SMITHSONIAN

Office of Human Resources

POB 23772, 600 Maryland Avenue, MRC 517

Capital Gallery

Washington, District of Columbia 20013-7012

United States

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Next steps

After you apply and the position has closed, you will receive an acknowledgement email that your submission was successful. We usually have a large response to senior level positions and it may take some time to effectively review application packages. We will contact you by email as decisions are made.

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Confirmed 2 hours ago. Posted 7 days ago.

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