Sanofi

Administrative Assistant to the General Manager (Operations)

JOB PURPOSE:

• To assist Turkey's Country Head daily in managing the calendar/meetings/agenda, a focal point to coordinate the Business Reviews. 
• Liaison between the Country Head and the Sales Team to organize activities related to the business, for example, Purpose Days
• Raising POs for Country Activities and linking with Finance to manage the costs to ensure Budget compliance for the Country Head

KEY RESULTS - ACCOUNTABILITIES:

1. Administrative and other support to GM

• To assist the Country Head daily. 
• Responsible for helping with the daily operations of the Country Head. 
• Manage mostly business-related tasks for Country Head, such as organizing travel and accommodation and other organizational tasks.
• Acting as the point of contact among executives, employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Managing the Agendas on a day-to-day basis 
• Draft, review, and send communications on behalf of the Country Head – particularly for the Sales Team, as this will need to be Turkish-specific. Arrange the Lunch/Dinner booking and POs for local meetings/events.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Coordinate travel arrangements for the country Head during Business Reviews / external visitors and manage the bookings of flights/hotels as and when requested.
• Maintained various records and documents for the Country Head and the Legal Entity Opella Turkey as and where relevant.

2. Communication Activities

3. Maintain Compliance 

• Abide by the Code of Ethics requirements, including but not restricted to maintaining high professional standards of conduct in line with the Company procedure with a duty of care to the reputation of the Company.

4. Ethical Leadership

• Takes personal accountability to use personal experience and knowledge, as well as the training and tools provided by Sanofi, to maintain a good knowledge and understanding of all ethics and governance relevant to the role (Sanofi Policies and Procedures and any relevant legal requirements) and demonstrate personal leadership in applying these to all work undertaken.
• Escalates any decisions or seek the support of colleagues or management if personal knowledge and understanding are not at the level required to carry out any part of the role 

5. Environmental and Safety Leadership

• To care for his/her safety and well-being and the safety of others, and to cooperate with the company to ensure a safe place of work. To comply with Occupational Health, Safety, and Environment (HSE) related processes and procedures, provide his/her team (if has) compliance with these issues and audit them. Employees are, therefore, expected to: 
• Support and conform to Company safety rules and procedures to ensure a safe and healthy working environment,
• Report any accident, incident, or near miss, whether it be of personal injury or property damage 
• Assist in the investigation of accidents to introduce measures to prevent recurrence. Thoroughly read all safety documentation issued by the Company and comply with its requirements. Escalate any doubts or uncertainties to their manager. 

SKILLS, EXPERIENCE & KNOWLEDGE REQUIREMENTS :

• University graduate 
• At least two years in a similar role in the pharmaceutical or FMCG sector as an administrative assistant to senior leaders in corporate / MNC.
• Very good communication skills to navigate with global stakeholders in behalf of the GM in supporting calendar scehduels and other communications.

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.