AirAsia

Job Description

Position Overview:

The Executive, Administrative Officer provides administrative support to the departments, ensuring their office runs smoothly. They handle tasks like office operations, managing document matters, overseeing office facilities, and coordinating communications.

Key Responsibilities:

• Assist the departments with administrative tasks such as scheduling, organizing documents, preparing memos in the department, and preparing reports and correspondence.
• Take in charge of PO/PR document issuing process for all marketing team.
• Act as a primary point of contact, screening and managing phone calls and emails.
• Facilitate communication between the department and others.
• Collect and analyze information to prepare reports and maintain organized files and databases.
• Plan and coordinate meetings and events, including logistics and materials.
• Build and maintain positive relationships with stakeholders and act as a liaison between the department and others.
• Assist with special projects by conducting research, coordinating activities, and providing updates.
• Manage the team's calendar and prioritize tasks to optimize productivity.
• Handle sensitive information with confidentiality and maintain privacy.
• Manage facilities in the office and maintain office aesthetics.
• Identify opportunities for improving office processes and implement streamlined procedures.

Qualifications and Skills:

• Previous experience as an administrative officer or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written in Thai and English.
• Proficiency in office software and collaboration tools.
• Strong interpersonal skills and professionalism.
• Problem-solving ability and proactive mindset.
• Adaptability to changing priorities.
• Familiarity with organizational policies and operations.
• Bachelor's degree or equivalent experience may be preferred.