Good Shepherd Services

About Us

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

Overview

The Administrative Assistant will ensure that all correspondence, written reports and telephone communications are handled in a manner that reflects quality of service as well as the professional standards of the agency. They will also assist the staff in the orderly processing of all aspects of the administration of the program as may be required.

Title: Administrative Assistant, Red Hook Community Center Beacon

@ PS 15 (part-time)

Reports to: Program Director

Location: 71 Sullivan Street, Brooklyn NY 11231

Hours: 18 Hours/Week; Non-Exempt

Salary: $20.32 - $22.52

Major Duties:

• Act as liaison to school and community by being present during non-program hours, both as program operates in-person and virtually
• Process clerical material, including typing and filing of all program and administrative correspondence and reports.
• Manage petty cash process (monitor receipts, reimbursements, requests and backups).
• Submit inventory requests and replenish office supplies.
• Submit daily attendance for program participants and staff.
• Manage program database and provide reports as needed.
• Create file system and maintain records in an orderly and accessible manner.
• Create and manage system for registration, waiting lists and attendance for programs and special events.
• Attend job related training and staff meetings.
• Record and organize minutes for staff meetings.
• Greet and announce visitors to program.
• Sort and distribute incoming and out going mail.
• Receive packages and coordinate messenger services.
• Assist in mass mailings and packet preparation for special events and programs.
• Maintain cleanliness of the office.
• Assist staff in implementing various program needs.
• Perform other duties as assigned.

Qualifications: 

• High school diploma and minimum of 3 years secretarial or administrative experience preferred.
• Must have 2 years of related youth development experience.
• Must have knowledge and competence in variety of database systems, and Microsoft Office Suite (Word, Excel, Teams, 365, etc).
• Must have excellent verbal and written communication skills.
• Must have a commitment to work from a strength based and/or youth development perspective.

Additional Information

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.