Publicis Groupe

Company Description

Publicis Groupe is one of the largest communications groups in the world. We are building the agency model of the future and take a holistic approach to our clients’ challenges. By fusing together our media, creative, data and technology expertise, we are able to provide clients with integrated solutions, transformative ideas and compelling consumer experiences. We call it the Power of One.

We are proud winner of many awards and nominations, both in Sweden and internationally. But nothing makes us prouder than to work with clients and brands such as Disney, Elgiganten, Mondelez, Essity, Volvo, VISA, Lantmännen, Nomad Foods, Lactalis, Midsona, Renault and many more.

At Publicis, we put our people first. We are proud to be certified by Great Place to Work (2022, 2023), and have been recognized with a Magnet Award for our engaging culture (2023). Our goal is to become the leading workplace in our industry. We are based in a fantastic office in Odenplan, but also offer a flexible work policy.

Job Description

The role of Operational Project Manager involves working according to our Power of One (PO1) business model and being responsible for all ongoing projects in the Nordic & Baltics region for one of our main clients. This role is primarily characterized by solid knowledge and experience in project management and project planning in everything from smaller and simpler tasks to larger and more complex tasks in all channels. You also have a solid understanding of Social Media and Content with a deep understanding of Paid, Owned, and Earned, i.e., being able to manage production in all channels from a generalist perspective.

Areas of responsibility

General responsibility for:

• Driving the process from approved brief to final delivery and having overall responsibility for the project and the team during the production phase.
• Managing creative coordination of the local market and reporting to the central EU team.
• Driving ongoing internal communication within the client team.
• Updating the working group on the development of the project both practically and financially.
• Having an integrated implementation of Media and Creative.
• Checking internally with relevant departments/employees to always have the latest information for ongoing projects.
• Acting as the key contact for inquiries at the project level (project-related and operational topics such as schedules and deliveries, daily questions and planning, and finance.
• Schedules - internal planning, schedules against partners and suppliers, and ensuring that these are followed.
• You are responsible and own the status reporting of campaigns at weekly meetings.
• Following laws and cooperation agreements, staying informed.
• Responsible for internal follow-up of meetings.
• Proofreading and responsibility for quality assurance internally during the production phase.
• Writing contact reports.
• Support and coach junior production managers and colleagues.

Internally, the operational project manager is responsible for requesting the right skills for each project and for continuously streamlining and evaluating the work processes and the work between different roles, as well as implementing necessary changes as needed.

Economy

• Making project budgets and discussing budget and project scope with partners.
• Responsible for keeping projects within budget.
• Approval of supplier invoices.
• Follow-up of finances together with PO1-responsible and finance department.

Qualifications

Requirements

• Minimum 8 years of experience within operational project management and/or as senior production manager
• Experienced in engaging with multiple international stakeholders
• Familiar with media plans and creative content
• Familiar with contracts, including price lists and invoicing terms.
• Understanding of project economy
• Fluent in Swedish and English in speech and writing
• Have worked with social media, preferably at an in-house agency or content agency

Key competencies:

Adaptability and Efficiency:

• Structured
• Efficient
• Flexible when needed

Leadership and Drive:

• Business drive
• Leadership qualities
• Proactivity

Problem Solving and Resilience:

• A great problem solver
• Resilient to stressful situations

Communication and Adaptability:

• Accommodating to different requirements of colleagues, clients, and stakeholders
• The ability to communicate effective and clearly

Additional Information

In addition to a welcoming culture and inclusive environment with passionate colleagues we offer you:

• Career Opportunities

Local and Global opportunities through the Power Of One.

• Personal and Professional Learning

Global AI learning platform where you can participate in +30 000 classes and connect with colleagues from all over the world.

• Flexible Ways of Working

We want to be an employer where work life balance is cherished. We love to spend time with our colleagues at the office but also believe in the output of your work not where the work is being done.

• Work Your World

For six weeks a year, the world is yours. Every employee can work anywhere on the planet where there's a Publicis office. A new city, a favorite locale, or even a different country - Go. Grow. Explore. 

• Mental Health

The happiness and health of our people is paramount to us. We work continuously on maintaining a healthy and safe working environment through initiatives that facilitate the well-being of our employees. 

• Benefits
• Generous benefit package.

We look forward to your application!

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