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Document Services Production Specialist

Irving Independent School District

FAC 03

261 Days 

PRIMARY PURPOSE: Perform many functions within Document Services, Records Center, Print Shop, and Mail Room including, but not limited to, digitizing records (Laserfiche), fulfilling student and employee records requests, operating a wide variety of equipment including production printing presses, operating computers, and computerized equipment, and communicating effectively with other team members. Also, assists in maintaining the production area and equipment and backing up the Office Manager for Document Services.

QUALIFICATIONS:

Minimum Education/Certification:

  • Associate degree from an accredited college or university, preferred.
  • Willing to obtain Texas School Business Administrator (RTSBA) certification, preferred.

Minimum Experience:

  • A minimum of three (1) year legal, records management, and/or public information experience preferred.
  • Experience in a print shop or similar position.

Special Knowledge/Skills:

  • Possess a valid Texas Class C driver license and prove insurability with District insurance carrier.
  • Experience with high-volume printing press equipment.
  • Experience serving in a legal office or similar setting with knowledge of state and/or local government statutes pertaining to records management.
  • Experience dealing with legal counsel and ability to maintain strict confidentiality regarding work product.
  • Experience working with diverse populations.
  • Demonstrate behavior that is courteous, ethical, and responsible, and serve as a role model for all district employees.
  • Experience working with electronic content management software.
  • Knowledge of Laserfiche strongly preferred.

MAJOR RESPONSIBILITIES AND DUTIES:

1. Work in Student and Employee Records electronic systems to retrieve and respond to Student and Employee records requests.

2. Will assist the Public Information and Records Management Officer with record requests and documentation.

3. Provide consultative and technical assistance to district staff to plan, implement, and monitor their effectiveness in complying with the district’s records and information program.

4. Assists with the conversion of paper records to electronic records following best practices for the ECM software, including Laserfiche.

5. Assist with print production in the print shop and sorting of mail in the mail room. This includes off-line services such as binding, gluing, shrink wrapping, and shipping of print shop requests.

6. Assist with planning, developing, and presenting training programs for Document Service software users to ensure standardization of the systems and their effective use, and to educate employees regarding the usage of the electronic records systems.

7. Adhere to the Professional Code of Ethics and district policies.

8. Other duties as assigned.

SUPERVISORY RESPONSBILITIES: None

EQUIPMENT USED:

Personal computer, printer, digital copier, fax machine, mail meter, multi-line phone system, radio communication equipment, digital camera, scanners, ladder, 2 or 4-wheel dolly and industrial shredder.

WORKING CONDITIONS:

Mental Demands:

Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state travel. Occasional prolonged and irregular hours.

Physical Demands/Environmental Factors:

Moderate lifting and moving of packages/boxes (up to 50lbs); stooping, bending, prolonged standing; visual acuity; speaking and communicating clearly; repetitive hand motions and prolonged use of computer; driving variety of vehicles; operating warehouse lifts, pallet jacks, hand trucks, and assorted dollies. Work outside and inside; exposure to hot and cold temperatures; work with frequent interruptions.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Confirmed 4 hours ago. Posted 30+ days ago.

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