Position at Tokio Marine HCC
Finance Operations Senior Manager (12 month FTC)
Job Purpose:
With offices around the world and underwriting more than 100 classes of specialty insurance, Tokio Marine HCC (“TM HCC”) is a leading specialty insurance group. Our products and capabilities set the standard for the industry, and many of the company’s almost 3,000 employees are industry-leading experts. Since its founding in 1974, we have achieved an outstanding record of growth and profitability.
The Finance Operations team (“Fin Ops”) sits within International Finance responsible for delivering quality internal and external outputs to all stakeholders within a controlled framework for insurance Technical, Cash, Credit Control, Treasury and Accounts Payable activities.
Due to growth, complexity and drive for continuous process improvements, this role will require a focus on enhancing existing processes and controls, in collaboration with the wider International Finance team.
The purpose of this role is to ensure the smooth running of the Treasury and Accounts Payable teams (aligning activities and processes across the branches) and to support the Head of International Finance Operations.
Key objectives include:
o Manage, develop, coach, mentor, empower, support direct reports and their teams
o Responsible for the Treasury team; ensuring cash flow is efficiently managed within company guidelines including liquidity exposure limits, authority limits, banking relationships
o Responsible for the Accounts Payable team, ensuring stakeholders are managed with timely vendor/expense reimbursement payments and the rolling out Esker Purchase Ordering across TMHCC.
o Produce analysis to mitigate any currency matching exposure
o Improve and review the quality, accuracy and timeliness of controls in these areas
o Responsible for the definition of common standard practices with central oversight across International Operations
o Improve visibility of interdependencies in the Finance team to understand the end-to-end impact of issues
o Supporting the Head of International FinOps, working alongside International Finance Operations managers to develop and embed the target operating model, which includes standardising processes across the International Finance team
o Embedding communication and collaboration mechanisms across locations to enable common standard working practices to be applied with central oversight
o Liaise with Finance Change to coordinate and prioritize the change portfolio, working with the team to embed change into their day-to-day activities
o Support both small change and larger projects across Finance Operations
o Identify areas of improvement, through automation, process improvements or people efficiencies
o Pro actively engage with the team on areas of concerns where repetitive manual processes exist
o Support the larger inflight projects including attending meetings, reviewing process documentation and participate in training
o Identify areas of improvement by centralizing activities
Key Responsibilities:
Assist the Head of International Finance Ops in embedding functional alignment and standardised Fin Ops processes across existing locations (London, Leicester, Barcelona, Luxembourg and other European Branches).
o Build strong relationships with stakeholders within and outside Finance across multiple locations, enabling the department to deliver high quality effective support to the rest of the Business.
o Provide support, guidance and direction, managing escalations with relevant stakeholders enabling the team to perform the activities within their scope.
o Lead the team by example, developing behaviours which underpin the company values, adopting a collaborative approach when interacting with others.
Lead the team in London providing support, guidance and direction, ensuring the activities are performed in a timely and effective manner, managing escalations with relevant stakeholders, enabling the team to perform the following activities:
o Intercompany and external payment processes
o Maintaining Banking relationships
o Lloyds trust funds and FAL
o Maintaining short term liquidity across all of International operations
o Monthly cashflow, reporting and forecasting
o Currency matching and currency sales
o Maintaining banking mandates and authorization limits
o Maintaining access to bank accounts
o Working with Company Secretarial with any KYC requests from the banks
o Ownership of all bank accounts and alignment of process across all geographic locations to support all controls, reporting and analysis
Lead the team in London providing support, guidance and direction, ensuring the activities are performed in a timely and effective manner, managing escalations with relevant stakeholders, enabling the team to perform the following activities:
o Processing and effective management of vendor and personal expense invoices and payments
o Monthly reporting close processes for operating expenses and capital expenditure in accordance with timetable and accounting policies
o Effective collaboration with Expense FP&A and Business Partnering colleagues with regards to cost allocations to business areas and legal entities
o Aligning processes across existing locations and adopting best practice
o Managing the Esker PO rollout out across functions and locations
Lead the deployment across teams and locations in automating payments through PeopleSoft, replacing manual and timely processes whilst ensuring sufficient controls are in place.
Focus on priority areas and ensure a level of consistency across locations in order to mitigate any internal audit points raised.
Ownership of the Balance Sheet reconciliations assigned to the teams and responsibility for ensuring that all related balance sheet reconciliations are completed in accordance with corporate Accounting Policy Memorandums, reviewed and signed-off in a timely manner.
Ensure that tasks are performed within the documented policies, processes and procedures and propose changes where necessary. Ensure all sections of the policy and procedure manuals are updated by relevant staff, reviewed and signed-off.
o Participate actively in the requirements definition of system implementations (new and in flight)
o Act as an SME for changes to existing systems as well as supporting impact analysis for changes to other systems up and downstream.
o Identify system improvements and automation opportunities liaising with relevant owners
o Ensure the team provide support to the external audit review in collaboration with the Legal entity reporting department
o Ownership for resolution and implementation of any internal audit recomendations and RAPs.
Skills and Experience Specification:
Soft Skills:
Essential Skills and Qualifications:
Desirable Skills:
The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.
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