SLAC National Accelerator Laboratory

SLAC Job Postings

Position Overview: 

SLAC National Accelerator Laboratory is seeking a Project Management Manager who leads a team of Project Managers to deliver world-class design and construction of infrastructure projects in support of world-changing scientific research. In this role, the Project Management Manager will be responsible for supervising and leading a team of infrastructure project managers through initiation, planning, design, construction, and transition to operations for projects up to the minor project threshold, currently set at $30M. The Project Management Manager also assigns (via hard or soft matrix) infrastructure project managers to support major projects ($30M-$1,000M). All SLAC infrastructure projects are executed to support or improve scientific research capabilities, and include new construction or complex renovation of utilities, offices, administrative spaces, scientific laboratories, cleanrooms, and campus-wide supporting infrastructure.

The Project Management Manager will leverage effective team leadership, build trust, and influence others to achieve results in a highly collaborative environment with transparency and integrity. This position will liaise with a broad range of client groups and stakeholders to ensure that project planning, execution, and team communication meet expectations, and to solicit feedback for continuous improvement. The candidate is responsible for setting team goals and is accountable for team compliance with standard project procedures, data, and reporting.

The Project Management Manager will guide projects to support the DOE Laboratory science mission, and should be well-versed in scientific principles and working with stakeholders in the scientific community. The candidate must be experienced with best practices in managing project decisions, cost, scope, schedule, acquisition, delivery methods, change controls, risk, earned value, safety, and quality. Superb written and oral communication skills are required to communicate with all levels of project stakeholders. Prior experience with federal acquisition regulations, federal funding policies, and the DOE Order 413.3B projects is highly desired.

This position is an employee of Stanford University, providing support to the Department of Energy (DOE) contract at SLAC National Accelerator Laboratory. This position requires the highest personal and professional commitment to delivering safe, quality construction project performance. This position reports to Associate Director of Design and Construction Services within the Project Management Office (PMO).

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park; CA.

Your specific responsibilities include:

• Lead and manage an infrastructure project management group, including recruiting, hiring, training, developing, evaluating, setting priorities. Provide day to day complex technical and managerial guidance and assign work based on risk and complexity to ensure successful project planning and execution.
• Evaluate the effectiveness of the organizational structure and programs to ensure success. 
• As project management service center resource provider, forecast workload requirements and assign project managers to meet all service center requests. Forecast workload requirements, and coordinate with project managers requesting construction management or other services from SLAC service centers.
• Ensure safe, quality project execution within schedule, budgetary and design constraints; review subcontractor compliance and performance, and recommend corrective actions; and provide alternative methods for achieving goals when necessary.
• Create and execute business and technical plans and revise as appropriate to meet changing needs and requirements. Evaluate and assess metrics and trends for project management program effectiveness; recommend and implement continuous improvement initiatives.
• Make independent decisions regarding projects, programs, and initiatives within confines established by management.
• Develop and manage budgets for the infrastructure project management group.
• Oversee and/or assist in preparation and submission of documentation, such as progress reports, or other contractual requirements.
• Complete strategic planning for own work group; may assist higher level management in broader scope strategic planning.
• Work collaboratively with colleagues to leverage resources for successful project planning and execution.
• Review, edit, and maintain standard procedures for SLAC infrastructure project management. Develop templates and guides to support standardized work processes. Recommend revisions to standard specifications and general requirements for construction contracts.
• Review project status and ensure accurate, timely reporting and stakeholder communication.
• Monitor and maintain safety, quality, and other key performance indicators for infrastructure project design and construction. Assist or lead inquiries to understand causal factors for construction safety and quality performance issues. Recommend and implement change to support a continuous improvement organization and culture.
• Typically manages and leads project managers who are performing duties at this level:
• Manage large and complex infrastructure projects with high performance risk, driving successful project execution.
• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of stakeholder communication, functional integration and involving multiple disciplines.
• Develop and manage cost plans and resource loaded critical path schedules supported by project controls.
• Execute project change control to manage project cost, schedule, technical scope, and risk; organize and hold readiness reviews; identify and manage project risks to navigate cost, schedule, and scope constraints.
• Gather, organize and disseminate project requirements and specifications. Integrate Environmental Safety & Health (ES&H) considerations in planning, design and construction of infrastructure; implement SLAC ES&H policy and best practices in construction.
• Oversee general contractor activities along with the Construction Manager including safety, configuration, cost and schedule control.
• Ensure that construction conforms to SLAC policies and engineering specifications under dynamic working conditions.
• Other duties may also be assigned.

To be successful in this position you will bring:

• Bachelor's degree in engineering (especially civil, mechanical, or electrical), architecture, construction management, or a related field and five years of progressively responsible, relevant project management experience performing duties similar to those listed above or combination of education and relevant experience.
• Experience leading and managing a large organization of technical staff through subordinate managers.
• Experience leading large, complex projects or programs.
• Demonstrated ability to organize work and to manage multiple projects.
• Exceptional and effective written and oral communication skills to address a wide variety of audiences.
• In-depth knowledge and understanding of SLAC operations, administration, community, and mission.
• Ability to productively assemble, engage, and lead cross-functional teams.
• Demonstrated project management ability to employ safety, quality, scope, time management, cost, human resources, communications, risk, and procurement components.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
• Keen grasp of interpersonal and impact awareness.
• Depth of knowledge in technical construction and contract management needed to deliver projects.

In addition, preferred requirements include:

• Master’s degree in engineering, architecture, project management, construction management, business administration, or related field.
• 10 plus years of experience in infrastructure design and construction project management, and 4 years of experience as a manager/supervisor.
• Expert knowledge and experience with the full life cycle of facilities project management phases, from initiation through close-out, for projects from $100k-$30M+.
• Experience delivering DOE 413.3B projects.
• Expert knowledge and experience related to gathering stakeholder input; preparing statements of work, estimates, and requests for procurement; preparing budget estimates and schedules; developing plans and specifications; design review and permitting process; design and construction contract administration and change control; commissioning and transition to operations.
• Experience managing programs and portfolios of facilities projects, tracking and reporting financial and schedule performance, monitoring metrics and KPIs.
• Knowledge of construction scheduling processes. Working knowledge of Primavera P6, MS Project, and collaborative project-management software.
• Experience with multiple construction delivery methods, including Design-Build, Design-Bid-Build, CMAR, and multi-prime contracting.
• Design and construction experience for utilities and infrastructure, new and renovated buildings, specialized laboratories, clean rooms, and experimental science.
• Experience with federal contracting requirements and specifications.
• Excellent written and oral communication skills.
• Advanced working knowledge of Microsoft Office, MS Teams, and SharePoint products

Certifications and Licenses:

• Professional Engineer (PE) license, or Registered Architect (RA), preferred.
• PMI Project Management Professional (PMP), preferred.
• Others as applicable: AIA, DBIA, LEED AP, CMAA CCM, etc., preferred.

SLAC Manager Competencies:

• Results Through Others: Achieves expected results by effectively delegating and managing the work of others.
• Aligns Priorities: Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.
• Applies Lab Acumen: Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.
• Navigates Complexity: Demonstrates effective problem-solving and decision-making in complex situations; manages a multitude of information and circumstances to discern what is most important; takes appropriate action, even with conflicting data or in difficult situations.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals. 
• Self-awareness: Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.
• Team Effectiveness: Effectively motivates team members and fosters a diverse and collaborative environment; leverages individual members’ strengths for overall team effectiveness; incorporates insights to improve team operations.
• Purpose & Vision: Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.
• Attracts & Develops Employee Talent: Plans for, attracts, and hires the right talent for current and future organizational needs; operates with a focus on growing internal talent through organizational and staff development; values and encourages continuous growth development through a blend of work experiences, coaching, and formal learning; aligns individual development with organizational needs and objectives.

Physical requirements and Working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Job will include regular construction project surveillance.
• Frequently stand/walk, sit, perform desk-based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
• Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
• Auditory acuity with ability to hear horns and bells.
• Ability to climb scaffolding, ladders, stairs etc.
• Ability to maintain a valid non-commercial California Driver's license.

Work standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety, and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf 
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/
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• Classification Title: Project Management Manager 1-Facilities/Construction
• Grade: L Job Code: 4406
• Employment duration: Regular Continuing

The expected pay range for this position is $173,000 - $211,000 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.