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Department

Human Resources - Employment & Recruitment Services - Background Check and HR Records Team

Responsibilities

This position will be responsible for processing all express appointments to ensure employees are paid accurately and timely following University, State, and Federal guidelines. Reviews express job offers for correct appointment details and background check requirements, and launches candidate in Smart Onboarding within OMNI.

This position processes employment and income verification requests for current and previous employees of the University. Assists with processing public records requests in providing access to personnel records for review to internal and external customers. Assists in Name Change requests for current FSU employees. Assists imaging process of HR documents into employee personnel files including the appropriate structure and document attributes to ensure compliance with Federal, State and University policies, procedures and retention guidelines.

This position will serve as primary officer for the HR Fingerprinting Office to fingerprint FSU employment/volunteer candidates. Responsible for assisting with the daily processing of University Criminal History Background Checks to include review of job openings for correct background check requirements in comparison to university policy. Assists processing DCF Summer Camp Background Checks.

This position will serve as backup for front desk administration support for the FSU HR suite. Assists and refers visitors and callers to appropriate HR section/contact. Assists with other projects as needed which support Employment & Recruitment Services, HR Records, The Background Check Team, and HR.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: a combination of post high school education and experience equal to four years.)

Preferred Qualifications

  • Knowledge of University policies and procedures
  • Experience working in a fast-paced large office setting
  • Experience working with confidential and sensitive information such as Criminal Justice Information (CJI) and Personally Identifiable Information (PII)
  • Excellent organizational skills
  • Ability to organize and coordinate work processes to meet deadlines
  • Detailed oriented
  • Excellent customer service skills
  • Proficient in Microsoft Office Suite (namely Excel and Word)
  • Able to adapt to various computer applications and environments
  • Ability to succeed in fast-paced demanding environment
  • Proficient and effective communication skills - verbally and in writing

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated salary of high $30,000s 

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position is being readvertised. Previous applicants need not reapply.

This position requires successful completion of a criminal history background check.

This position is expected to work Monday - Friday, 8am - 5pm within the FSU HR Office Suite.

This position will be located in-person within the FSU HR Office Suite for the first 6 months and then potentially become hybrid office/remote dependent on office coverage.

This position is being readvertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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Confirmed 17 hours ago. Posted 12 days ago.

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