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About Vercel:

At Vercel, our mission is to enable developers to create at the moment of inspiration. We are the platform for frontend developers, creating tools millions of developers use every day. By unlocking developer potential through the use of open-source tools such as Next.js, React, Svelte, and Turborepo, we enable developers to go from idea to global application in seconds.

As a globally distributed company, we take pride in our ability to work across time zones and continents, fostering collaboration and innovation. Our offices in San Francisco and New York City serve as hubs for our teams to come together and develop the tools that empower our users. By joining Vercel, you'll be part of a team that is deeply committed to open-source technologies and dedicated to shaping the future of web development.

About the Role:

The Executive Assistant & Office Manager for our San Francisco office is a dynamic role that partners with a fast-paced collaborative team. The two part role involves supporting Vercel's Chief Financial officer with all administrative needs and managing our San Francisco HQ office.

This position is a five day in the office work schedule.

What You Will Do:

Executive Assistant to the Chief Financial Officer

  • Serves as the primary point of contact for the CFO office
  • Responds to complex requests, directs inquiries, takes action, and follows up as appropriate.
  • Coordinates a broad variety of tasks including managing calendars, preparing confidential documents, ensuring follow-up on all action items, travel arrangements and reserving meeting space, etc.
  • Book travel, conferences, and event arrangements
  • Organizes and submits expense reports
  • Proactively identifies potential areas of scheduling conflict and recommends solutions to mitigate issues.
  • Supports the efficient and timely distribution of messages on behalf of the leadership team.
  • Keeps executives well informed of upcoming commitments and responsibilities including follow-up.
  • Communicates directly on behalf of the executives in a professional manner, bridging smooth and clear communications with internal departments and external constituents.
  • Prepares meeting materials, such as executive documents and binders.
  • Purchases and sends gifts as appropriate.

Office Manager for San Francisco HQ

  • Work closely with key stakeholders to ensure an exceptional experience for staff and visitors to the San Francisco office.
  • Processes expense reimbursements, invoices, and purchase orders.
  • Ensures appropriate level of support is arranged to facilitate timely submission and resolution of facilities-related requests.
  • Maintains office efficiency by planning and implementing space allocations, office systems, layouts, and equipment procurement.
  • Assures office equipment and furnishings are in operable order and quantities and services are appropriate to meet the needs of the team.
  • Oversees kitchen supplies, related maintenance, and ensures snacks and beverages and ordered and stocked.
  • Manages the reception area to ensure effective communications both internally and externally to maintain professional image.
  • Takes ownership of office management tasks, such as organizing storage space and files, supervising vendor relationships, etc.
  • Acts as liaison to office building management and coordinates day-to-day operations.
  • Assists with development and implementation of safety procedures.
  • Assists with the on-boarding of new hires.
  • Greets visitors to the office, including high-level executives and prominent guests, in a welcoming and professional manner.
  • Orders staff lunches for team meetings.
  • Oversees conference room bookings for meetings and offsites, including securiting off-site event venues as needed
  • Partners with Sr. EBP to the CEO and EA team to manage logistics, including catering, invitation lists, and visitor clearance.
  • Coordinates local office outings

About You:

  • 5+ years of office management, executive assistant or directly related experience.
  • Commitment to a customer-service-based support philosophy which involves consistently going above and beyond to ensure satisfaction, fostering a positive and responsive environment.
  • Excellent communication skills with demonstrated ability to build strong relationships.
  • Exceptional organizational skills with ability to manage multiple projects simultaneously.
  • Strong proficiency in Slack, Notion, Google Suite, Loom, Expensify and 1Password
  • Ability to read, interpret, and comprehend documents such as floor plans, safety rules, procedure manuals, etc.
  • Attention to detail and problem-solving skills.
  • Ability to work independently, with a team, and with a high volume of work.

Benefits:

  • Competitive compensation and stock options
  • Inclusive Healthcare Package
  • Learn and Grow - we provide mentorship and send you to events that help you build your network and skills
  • Unlimited PTO - 4 weeks recommended per year. Take time when you need it.
  • We will provide you the gear you need to do your role, and a WFH budget for you to outfit your space as needed

The San Francisco, CA base pay range for this role is $125,000 - $175,000. This salary range is an estimate. Actual salary will be based on job related skills, experience and location. Pay ranges outside San Francisco may be adjusted based on employee location. The total compensation package also includes benefits and equity-based compensation. Your recruiter can share more about the specific pay range for your location during the hiring process.

Vercel is committed to fostering and empowering an inclusive community within our organization. We do not discriminate on the basis of race, religion, color, gender expression or identity, sexual orientation, national origin, citizenship, age, marital status, veteran status, disability status, or any other characteristic protected by law. Vercel encourages everyone to apply for our available positions, even if they don't necessarily check every box on the job description.

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Confirmed 16 hours ago. Posted 30+ days ago.

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