Office Manager (Vietnam)

First Solar

Our high growth and leadership position in the renewable energy business offers outstanding opportunities to individuals seeking an exciting work environment in one of the most important industries for the 21st century. First Solar is a leader in the development and manufacturing of thin film solar modules used in grid-connected solar power plants, as well as a provider of complete solar generation solutions for U.S. utilities. Our culture is one where teamwork, continuous improvement, achievement of results, and environmental responsibility are core values. We are seeking new associates who are motivated to contribute their talents to making cost-effective solar energy an important part of the world’s energy mix.

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Primary Job Functions:

Job Title (Functional): Office Manager

Reports To: Managing Director

Basic Job Functions

Lead the Administrative Team in DNM to achieve maximum productivity and safety of all associates.  Support DNM Operations by designing/maintaining office systems and providing administrative support and project management duties with high degree of confidentiality.

Essential Functions & Responsibilities

  • Maintain office services by organizing office operations; managing correspondences and filing systems
  • Manage office conference rooms and scheduling of interviews, on-site training and large site events
  • Maintain office productivity by implementing office systems, layouts and equipment procurement process
  • Implement office policies and office-related safety/security programs
  • Manage, interface and coordinate meetings with internal and external stakeholders (local authorities)
  • Prepare meeting minutes, presentation materials and translate/draft correspondences
  • Manage/lead Receptionist functions at the site to ensure that all visitors, callers and shipments are handled in a professional manner
  • Coordinate domestic and international travel arrangement
  • Act as back-up support for Managing Director which includes calendaring, expense reports and travel
  • Exercise effective communication at all levels of the company, foster team building and lead, coach and develop Department admins

Education & Experience

  • High School Graduate.  College degree is preferred
  • > 5 years of experience including office management and personnel management.  Experience in starting up an office is a plus.

Required Skills

  • Excellent understanding and experience with computer applications, specifically Word, PowerPoint, Excel, Outlook, and SharePoint.
  • Effective interpersonal skills.
  • High energy and ability to multi-task
  • Superior oral and written communication skills (Vietnamese and English).
  • Ability to prioritize responsibilities while meeting conflicting deadlines.
  • Must work well under pressure while maintaining accuracy and attention to detail.
  • Ability to be culturally sensitive with cross-functional teams in the US and Malaysia.
  • Excellent telephone and email etiquette.
  • Tactful and good judgment in confidential situations and proven experience interacting with senior leaders of the organization.
  • Experience with booking domestic and international travel.
  • Experience with space planning a plus.

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Language Requirements

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Experience

Office Management

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Education

Diploma - High School

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Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role.  All candidates receiving an offer of employment must successfully complete a background check, pre-employment drug screen, and any other test that may be required for the role.Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role.  All candidates receiving an offer of employment must successfully complete a background check, pre-employment drug screen, and any other test that may be required for the role.

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Confirmed a day ago. Posted 30+ days ago.

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