Abbott

JOB DESCRIPTION:

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. 

In Germany, Abbott has more than 3,000 employees working in manufacturing, research and development, logistics, manufacturing, sales and marketing. They are located at Abbott`s German headquarters in Wiesbaden and its sites in Hanover, Neustadt am Rübenberge, Wetzlar, Eschborn, Cologne, Jena and Hamburg. 

Working at Abbott 

At Abbott, you can do work that matters and help people to live a healthier and full life, grow your career, and learn, be your true self. You will have access to: 

• Career development with an international company where you can grow the career you dream of 
• An attractive benefits package (e.g. a company bike, employee stock purchase program) 
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. 
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. 
• A challenging position in a fast-growing crisis independent industry 
• To become part of a dynamic, highly educated, highly skilled, and motivated team 
• Flat hierarchies, open appreciative mentality, and efficient, constructive lines of communication 
• Multi-national environment, where we foster the development of our talents within the enterprise 

Abbott Rapid Diagnostics GmbH in Cologne is looking for an Executive assistant (m/f/d)

Main responsibilities:

• Support GM and Leadership Team Cardiometabolic International with executive assistant support 
• Support and work in assigned IM markets projects
• Strong support in preparing presentation and internal communications in close collaboration with GM IM as well as collecting and consolidating data across multiple countries and functions as requested
• Manage and follow up on actions assigned to IM members including monitoring deadlines, and completeness of deliverables using authorized Abbott´s cloud based systems and technologies (e.g. Smart Sheet, MS Teams and others) 
• Co-ordinate IM leadership team and other requested meetings, agendas, participants, updating and following up on to do list and coordinate logistics, appointments and travel schedules as needed and ensure Health & Safety requirements are implemented to ensure ongoing compliance
• Book travel requirements, create comprehensive travel packs with itineraries for complex business trips, including international travel and visa requests and ensure alignment with Abbott travel policies and manage business expenses as required in line with corporate policy and deadlines
• Take charge and lead in coordinating key visitor schedules such as HQ visits related to International Markets and arrange associated requirements, i.e. hotel, restaurants, entertainment, travel, printing, general enquiries etc.
• Working cross- functionally with multiple international ARDx and Abbott functions as required
• Keeps shared information confidential and ensuring a professional image of the business at all time
• Event Management in cooperation with Abbott assigned 3rd parties: arrange logistical aspects of conferences, hotel reservations, travel, catering and conference documentation, company/corporate events, entertainment.
• As requested copy type, produce reports, and letters and document formatting and ensure documentation/storage according to Abbott/ARDx documentation standards
• Process Purchase Order Requisition numbers and submit invoices to Accounts Payable as required

Requirements

• English proficiency is a must
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word is a must) which goes beyond formatting (e.g. content design, consolidation of information etc)
• Time-management skills, with the ability to prioritize tasks and flexible - within the Abbott and local work time regulations –to adapt meetings and coordination tasks to international time zones (America, Europe, APAC)
• Proven work experience as an Executive Assistant and/or Project assistant
• Working experience in Medical Device, Life Science or Pharmaceutical Industry
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Customer service attitude

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. 

We ask for your understanding that we only consider online applications via our online application portal. Applications by email or post cannot be processed. Original documents will not be returned.  

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal. 

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

CMI ARDx Cardiometabolic and Informatics

LOCATION:

Germany > Koeln : Butzweilerhofallee 3

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

No

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable