McKesson

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Executive Administrative Assistant, Corporate - Tax Department

Location: 6555 North State Highway, Irving Texas

Monday to Friday, 9am-5pm (or, an 8am start time)

Full time, permanent

On-site position

The McKesson Corporate Tax Department is looking for a bright and engaging professional Executive Assistant. This role will support 4-6 executive level professionals. The role encompasses a variety of rewarding responsibilities including supporting tax professionals in various tax groups, assisting with tax / finance projects, and maintaining multiple busy calendars and schedules. An exceptionally organized and resourceful team player who remains calm under pressure will excel in this fast-paced role.

Responsibilities:

• Manage multiple calendars and schedules; coordinate meetings and video/teleconferences; manage and coordinate domestic and international travel for executive leadership
• Draft and review: power point presentations, meeting materials, responses to jurisdictional notices
• Liaise between Tax Leaders, multiple levels of staff, business units and clients
• Organize flow of work, prioritize tasks and activities, and ensure administrative functions are performed in a timely and effective manner, e.g. processing certified mail, invoice processing and tracking, presentation prep, coordinate travel, manage and process p-card expenses
• Manage, upload, and coordinate Master Service Agreements, SOWs, Change-Orders, P.O.’s, invoice approval and processing, and expense reporting through various McKesson systems such as Ariba, Beeline, and Concur
• Reconcile tax payments with SAP for FED, STATE, S&U, Audit, Property and UCP
• Manage and coordinate the annual corporate tax conference, from start to finish. Includes anticipating needs for all support presentation materials and technology requirements while maintaining control of the conference budget. Coordinate various department events, e.g., recognition and holiday department events
• Maintain tax department organizational chart and e-mail distribution lists
• Manage, filter, distribute and redirect incoming/outgoing department mail, email, and phone calls; answer questions and provide information to ensure effective use of management’s time
• Provide support with all aspects of new hire onboarding
• Manage and maintain department tax files, supplies, equipment, meeting/conference requests and contact lists
• Assist with audit documentation, tax returns, and internal document preparation
• Assist with preparation of tax mailings including check remittances, creating reports, and presentations, graphic software, and/or database applications
• Maintain and update various, unrelated tax remittance tracking systems
• Perform initial investigation into jurisdictional notices / inquiries and draft initial response
• Assistance with the administration of Unclaimed Property due diligence letters and responses
• Acts as information source on organization policies and procedures
• Update office policies and procedures
• May be assigned in various functional areas of the department
• Other administrative duties and projects, as they become known

Minimum Qualifications

• Typically requires 5+ years of related experience

Additional Qualifications

• A minimum of 5+ years of administrative experience with direct experience in a corporate tax environment that has supported multiple executives
• Advanced PC skills to include MS Outlook, MS Word, SAP, PowerPoint, Excel, Visio, MS 360
• Demonstrated proficiency with calendar management, arranging travel and submitting expenses on behalf of executives
• Experience with basic accounting and corporate tax (invoicing, reconciliation, working with vendors)
• High level of personal integrity; trustworthy, polished and well-organized
• Exceptional and effective communication skills (verbal and written)
• Extensive event planning experience with ability to manage all aspects of a global conference and other events
• Ability to prioritize workload and work autonomously
• Poised under pressure with ability to multitask, respond, and prioritize in a fast-paced deadline driven environment
• Outstanding interpersonal skills with ability to interact with multiple departments on all levels of staff and management
• Strong project management and organizational skills
• Positive and professional demeanor with strong work ethic
• Exercises discretion regarding confidential information
• Willingness to pitch in to assist other administrative assistants when required
• Notary Public or willingness to become a Notary Public

Career Level – IC – Business Support – B4

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. 

Our Base Pay Range for this position

$26.50 - $44.16

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation@McKesson.com. Resumes or CVs submitted to this email box will not be accepted.

Current employees must apply through the internal career site.

Join us at McKesson!