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Executive Assistant to the Office of the President / Executive Vice Chancellor

San Diego Community College District

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Application Deadline

8/7/2024 11:59 PM Pacific

Date Posted

8/10/2023

Contact

Human Resources

(619) 388-6579

Number of Openings

1

Add'l Salary Info

($4,901.35- $8,182.99) per month

Length of Work Year


Employment Type

Full Time

Job Description / Essential Elements:

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Executive Assistant to the Office of the President / Executive Vice Chancellor

San Diego Community College District

Closing Date:

Position Number: 008303

Location: San Diego City College

Position Type: Classified

The Position:

Applications are currently being accepted for Executive Assistant to the President in the President's Office, located at San Diego City College. Hours are Monday - Friday, 8:00 A.M. 5:00 P.M. Selected candidate must be willing to adjust work days/hours based on the department's needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Major Responsibilities:

Qualifications:

Desired Qualifications:

Knowledge:

Applicable sections of government regulations, relative laws, and California Education Codes. Basic accounting and bookkeeping. Community College organization, operations, policies, terminology, rules, collective bargaining contracts, programs, and objectives. Computer software including word processing, spreadsheets, databases, and presentation suites of application software. District and campus rules, laws, and policies District organization, operations, policies and objectives. English usage, grammar, spelling, punctuation and vocabulary. Modern office practices, procedures and equipment. Operation, procedures and precedent of office to which assigned. Principles and practices of administration and office management. Procedures and practices used in budget analysis, preparation and maintenance. Record-keeping techniques. Technical aspects of areas of assignment. Work direction, supervision, and training.

Skills and Abilities:

Analyze situations accurately and adopt an effective course of action. Assemble diverse data and prepare reports. Basic accounting/book keeping for maintaining various budget accounts. Communicate effectively both orally and in writing. Compose difficult correspondence and reports independently. Coordinate special events. Deal with constant interruptions. Effectively relieve the manager of routine administrative details. Executive Assistant to the Office of the President – (continued) page 3 of 3 09/2021 Establish and maintain effective working relationships with others. Independently make decisions and solve problems. Interpersonal skills using tact, diplomacy, and courtesy. Interpret and apply complex district and campus rules and policies. Interpret local, state, and federal regulations. Maintain composure during stressful and urgent situations. Make arithmetic calculations. Meet schedules and time lines. Operate a computer and business-related software. Operate a variety of standard office equipment. Plan and organize work. Prepare and maintain complex interrelated files and records. Train and provide work direction to others. Type 65 words per minute. Understand and follow oral and written directions. Work independently and confidentially, with discretion.

Training and Experience:

Any combination of training and experience equivalent to: core course work for an Associate Degree in Secretarial Sciences/Office Services and related technologies and five years of increasingly responsible experience at an administrative secretary level, including at least two years in an educational setting with a minimum of one year lead and/or supervisory experience.

Licenses:

Pay Information:

Range B ($4,901.35- $8,182.99) per month based on the current Supervisory and Professional Employees’ Association – Salary Schedule B

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the http://hr.sdccd.edu/docs/employee%20relations/Collective%20Bargaining%20Agreements/Supervisory%20&%20Professional.pdf Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

To apply, visit: https://apptrkr.com/4477608

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

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