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Overview

About StoneX

StoneX (formerly known as INTL FCStone) is an institutional-grade financial services network that connects companies, organisations and investors to the global markets ecosystem through a unique blend of digital platforms, end-to-end clearing and execution services, high-touch service and deep expertise.

We provide access to 36 derivatives exchanges, 175 foreign exchange markets, nearly every global securities marketplace and a number of bi-lateral liquidity venues. We deliver this access with support throughout the entire lifecycle of a trade – from consulting and “boots-on-the-ground” intelligence, to best execution, to post-trade clearing, custody and settlement. In these ways, StoneX enables clients to use the global markets ecosystem to achieve their business goals through one trusted partner.

StoneX currently serves more than 30,000 commercial, institutional and payments clients, and more than 295,000 active retail accounts across more than 140 countries. Our clients use our institutional-grade digital platforms, our high-touch service, and our market intelligence to pursue trading opportunities, make investments efficiently, manage their market risks, and improve their business performance. Our relentless focus on helping them accomplish these objectives has enabled us to build deeply valued, long-term relationships based on guidance, integrity, transparency and trust.

About the role

This role is responsible for providing Administrative support to the HR function, managing administrative processes including data input to HRIS (Oracle), providing employment references, producing letters, communicating HR changes and updates to the HR Operations Team as required. 

Responsibilities

  • Maintenance of the Employee Files ensuring all StoneX EMEA employees have up to date employee files in line with local labour law
  • Working with the regional teams, to ensure that all required documentation is collected for employees and stored securely
  • Ensure employee’s files adhere to data protection rules
  • Maintenance of the HRIS (Oracle) ensuring individual records are complete, accurate and up-to-date
  • Inputting new employee data to Oracle;
  • Maintaining employee records with required updates
  • Salary changes
  • Department changes
  • Employment information corrections
  • Job title changes
  • HR reporting and data validation using the HRIS (Oracle) to provide reports to wider HR team based on information requests
  • Up to date employee lists for regions
  • Reports for audit requests
  • Send round scheduled reports
  • Holiday reports
  • Data integrity reports
  • Produce and issue letters to employees setting out changes to terms and conditions of employment eg relating to internal transfers, promotions, end of probation, changes to compensation etc as directed by HR Operations Team.
  • Leavers process including processing leavers’ paperwork and updating records in Oracle.
  • Triage the HR department mailbox, ensuring efficient and timely response rates, so that all emails have been correctly allocated to members of the team.
  • Produce employee references in response to reference requests, including mortgage references, employment references, etc.
  • Support with audit requests in response to internal and external requests, collating data and ensuring they are securely sent in line with GDPR

Qualifications

  • Strong written and verbal English and Polish language skills
  • Personable with strong communication skills
  • Good written communication skills, evidenced by accurate grammar, spelling and punctuation;
  • Strong Microsoft Word, Excel and PowerPoint skills;
  • Able to show initiative and have a proactive attitude;
  • Able to maintain confidentiality at all times:
  • Highly organised with meticulous attention to detail;
  • Client-driven with excellent response rates to queries and requests for information;
  • Skilled at resolving every-day queries as well as more complex problems;
  • A willingness to work collaboratively and flexibly as part of a team.
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Confirmed 8 hours ago. Posted 8 days ago.

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