STARS Requisition number
86774BR
Posting Position Title
Program Coordinator, Assoc Vice President’s Office
Essential Duties
1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreements, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender.2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects.3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed.4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings.5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs.6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale.7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Duration Type
Regular
Work Week
Standard (M-F equal number of hours per day)
University Job Title
Development Coordinator 1
Worksite Address
157 Church Street
New Haven, CT 06510
Work Location
Central Campus
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Searchable Job Family
Communications/Editing/Teaching, Development, Secretarial
External Gateway Posting Date
05-Mar-2024
Total # of hours to be worked:
37.5
Position Focus:
Reporting to the Associate Director of Development Initiatives in the Office of the Associate Vice President (AVP) of Development, the Program Coordinator (PC) serves as the key administrative support and is a critical member of the AVP team. The PC demonstrates effective communication skills, and initiates and prepares draft communications for the AVP to send to donors and others. The PC manages the AVP’s calendar, schedules meetings, generates meeting agendas, prepares meeting materials including PowerPoint presentations, and assists with the management of virtual meetings. The PC prepares expense reports and makes travel arrangements. In addition, the PC creates content for various purposes, ranging from meeting notes to more complex pieces tied to a specific project, and works on a multitude of special projects. The PC drafts correspondence, briefings, proposals, and stewardship reports and has excellent writing skills. The PC partners closely with others throughout the Office of Development especially program coordinators on fundraising teams (primarily the teams in the Alumni Fund, Leadership Giving, Major Gifts, Planned Giving, Prospect Development, and Reunion Giving), fosters collaboration, and helps maintain efficient, accurate, and timely workflow for the AVP team. The Program Coordinator is an important member of the AVP team and the direct reporting teams to the AVP and contributes to the overall success of multiple programs across the Office of Development. This position is an ideal opportunity for a flexible, independent, collaborative, and solutions-oriented individual who enjoys working in a fast-paced working environment.
The Essential Duties listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Compensation Grade
Labor Grade D
Bargaining Unit
L34 - Local 34 (Yale Union Group)
Supervisory Organization
Development - Associate VP - Individual Giving
Time Type
Full time
Required Skill/Ability 1:
Demonstrated strong organizational and interpersonal skills. Comfort with ambiguity, and capable of managing multiple projects in a fast-paced environment successfully with high attention to detail. Time management skills with demonstrated ability to prioritize work, initiate and complete tasks.
Required Skill/Ability 2:
Strong project management skills to complete projects ranging from simple to complex. Comfort with managing a high volume of information and organizing it in a cohesive and thoughtful way for a variety of audiences. Ability to suggest, initiate, and follow through with new ideas.
Required Skill/Ability 3:
Exceptional oral and written communications skills, with special emphasis on advanced writing ability, editing, and proofreading. Writing sample required at time of interview. Cover letter is required for consideration.
Required Skill/Ability 4:
Highly proficient in Microsoft Office software; Outlook, Excel, Word, PowerPoint. Thorough understanding of internet browsers to carry out various tasks/projects, including baseline research. Understanding of large databases for data entry, query, and reporting. Comfort in learning new platforms.
Required Skill/Ability 5:
Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Possesses high level of professionalism, maturity, sound judgement, integrity, ability to maintain strict confidentiality and discretion.
Note
Yale University is a tobacco-free campus
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Wage Ranges
Click here to see our Wage Ranges
Work Model
Hybrid
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