Ogilvy

Learning & Development Co-Ordinator 

Business area: People Team

Team: Learning & Development 

Location: Sea Containers, London 

Contract type: Fixed-Term

Full Time/Part time: Full Time 

Contract duration: 12-months

Reporting into: Head of Learning & Development 

Our Vision  

Our vision is to inspire brands and people to impact the world. To create big ideas that make a significant contribution to the planet, society, and the bottom line. We believe in today’s world this is the best way for our clients to achieve sustainable growth.

We achieve this by breaking down the barriers that restrict talent and ideas, we call this Borderless Creativity.

Which is why our teams work fluidly across five capabilities: Advertising, Consulting, Experience, PR and Influence, and Health. This allows us to not only operate but innovate at the intersection of capabilities and talent. We believe impact and magic lie at this intersection. Ogilvy scales this by seamlessly connecting and accessing the deep and diverse cultural expertise of 132 offices in 83 countries in a way that celebrates our commitment to inclusion.

Our mission: We inspire brands and people to impact the world  

How we do it: We innovate and operate at the intersection of people and capabilities   

What we do: Borderless creativity

About this role:  

Fancy joining a team that love to watch people have their own lightbulb moments? See a team’s ability to skill up and stay ahead of the ever-changing working world? 

Are you someone who looks up and welcomes the person that’s just walked into the room? 

All of this being done with a learner-centric approach that benefits both the individual, their teams, our business and our clients. 

If this sounds like the approach you’d enjoy, come and talk to us. 

This role is essential in making the department run as efficiently, yet compassionately, as possible. 

This role would be the trusted learning source that our people seek out to receive support and direction. 

As a co-ordinator, this role will partner up with members of our Learning & Development team on numerous projects to ensure quality resources are created, from e-learning modules to creating merchandise. 

Organisation is key, as is a drive to work with people to further Ogilvy in being a place people want to work. All achieved with creative thinking, team collaboration and putting our learners first. 

A bit about you:  

Key Responsibilities 

• Managing learning requests, dealing with and delegating appropriately amongst the team. 
• Ability to seek out and understand data, such as behavioural and performance, to identify knowledge gaps and areas in need of improvement 
• Key liaison between learners, the business, facilitators and more around the organisation of their learning opportunities 
• Lead the learning logistics from sourcing on brand external experts to following up with how this development has embedded into behaviours or skills 
• Help source on brand external experts, suppliers and trainers to support with learning requirements within the business. 
• Gathering feedback on how learning has been implemented 
• Liaising with our L&D Business Partner and Head of Learning & Development to have a cohesive approach in supporting business needs 
• Researching and recommending new training techniques, new suppliers, latest trends and updating our in-house resources to reflect developments within the industry 
• Raising POs and working closely with Finance & the Head of Learning & Development to manage our budget 
• Sourcing locations, booking rooms and co-ordinating logistics for training. 
• Co-ordinating with external suppliers and negotiating rates 
• Being our Onboarding lead, working with several departments, to ensure a consistent and immersive experience for learners 
• Creating relevant in-house resources for team members such as comms, pdfs, etc 
• As the business changes with the times, being open to learning more to stay ahead of trends and support the business as well as each other within the team 
• Support with organising internal learning events such as Learning Days. 
• Co-ordination of Early Career initiatives such as apprenticeships and work experience. 
• The responsibilities of this role aren't limited to this list and there may be ad hoc requirements outside of this which you will be required to support with. 

Skills and Qualifications 

• Detail orientated organisational skills 
• Collaborative working style 
• Ability to communicate with efficiency yet empathy across all levels 
• Skilled in Excel (2010 onwards) I.e Pivot Tables/Vlookups 
• Understanding of how to manage a department budget 
• Experience in raising POs & Invoices 
• Interest in learning training specific techniques and software 
• Effective project management skills 
• Basic ability to operate AV equipment, such as VC software, projectors, etc Efficient with tech equipment such as AV, projectors etc 
• Knowledge of LMS’ and ability to assign appropriate development pathways to learners 

At Ogilvy UK, we want to make sure that you’re set up to grow and develop in your role and enjoy some of the best times of your working career. Our learning and development team are on hand to provide training for you, to help you excel in every aspect of your role. So, if you think you may not have experience in some aspects of this position, don’t worry, and apply away. 

We’re here to help you grow and nurture your skills.

How we help you Thrive:   

• 25 days annual leave + 1 Volunteer Day  
• Bupa Healthcare (including Bupa health assessment and menopause support)  
• Enhanced leave policies or parents and carers 
• We have a flexible working policy with core working hours between 10am – 4pm. We also operate a 3:2 hybrid working structure  
• A 1.5:1 matching pension structure  
• Up to £25.00 per month towards physical or online exercise class membership 
• Opportunity to sign up for Unmind membership, LifeWorks tool and annual eye tests 
• Learning and development budgets plus enhanced and ongoing wellbeing incentives and activities throughout the year  
• Season ticket loan and cycle to work scheme
• Life Assurance x4 salary
• Inclusion@Ogilvy – our employee networks Ogilvy ReWired, Roots, Equals, PROUD and Parents and Carers. See here for more information

Dedicated to our people, we provide additional perks to help support your work life balance  

If this sounds like the right role and company for you, we’d love to hear from you.  

Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they’re here, for them to want to stay with us, grow their career, and to feel they belong with us.  

We are an equal opportunity employer and we’re committed to creating an inclusive, welcoming environment for everyone who wants to work at Ogilvy. For us, diversity, equity and inclusion is integrated into everything that we do. We believe that for creativity to flourish, everything about how we work must have diversity at its core. Your race, colour, ethnic, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, have no bearing on our hiring decisions, but we encourage everyone to feel free to express their true selves in an environment we are consistently striving to make as inclusive as possible.

We aim to facilitate an accessible and positive application experience for all candidates. If you require any adjustments from us to support you through the process or expect to require any adjustments to working conditions to be able to best perform in the role, please let us know. We are happy to consider all reasonable adjustments.  

Ogilvy is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

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