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Hcss Administrative Support Assistant (Supply Chain, Purchasing)

UTMB Health

JOB DESCRIPTION

To provide clerical, secretarial and office administrative support to a process or area ensuring operational administrative process continuity.

ESSENTIAL JOB FUNCTIONS

Software Related Tasks

 Responsible for data entry in a variety of systems including the creation, retrieval, and/or update of electronic files checking and verifying the correctness and completeness of data entered.

 Types standard office forms, correspondence, reports, and other routine documents utilizing typewriter, word processor, or computer software package.

 Prepares simple spreadsheets.

 Utilizes spreadsheets and databases in maintaining and organizing process and/or area records.

 Proofreads all completed assignments.

Clerical Tasks – Filing, Scheduling, Reporting, etc.

 Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as making copies, filing, faxing information, and maintaining area bulletin boards.

 Picks up and delivers correspondence, automated reports, etc.

 Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

 Maintains calendars and schedules meetings as needed.

 Assists in compiling data for reports.

 Pages staff via computer.

Customer Service

 Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.

 Answers telephone, screens and routes calls, and responds to a variety of general customer requests.

 Placing and tracking orders for the department.

Miscellaneous

 Assists with special projects.

 Produces accurate work.

 Prioritizes daily work assignments.

 Contributes ideas and suggestions for improvements to the process.

 Supports and assists in the cross training of team members.

 Attends training programs.

 Learns and applies policies and procedures for the work process.

  • This is a contract position, through HealthCare Systems Staffing (the in-house staffing agency for UTMB. Therefore, no benefits are associated with this position.*

KNOWLEDGE/SKILLS/ABILITIES

  • Proficient in Microsoft Office Suite (including MS Word and Excel). Must be profcient in typing and spelling. 

EDUCATION & EXPERIENCE

Minimum Qualifications:

  • High school diploma or equivalent.
  • One year office related experience.

WORKING ENVIRONMENT/EQUIPMENT

Standard office environment.

Work hours are Mon - Fri (8am-5pm)

This is approximately an 8-week assignment. 

Compensation

  • Hiring Range: $23.00
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Confirmed 12 hours ago. Posted 30+ days ago.

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