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Office/Unit/ProjectUNDP Türkiye

Climate Change and Environment Portfolio

Enhancing Adaptation Action in Türkiye Project

TitleProject Associate (2 positions)Level NPSA-7Duty station (City and Country)Ankara, TürkiyeType (Regular or Short term)RegularOffice- or Home-basedOffice basedExpected starting date1 April 2024Expected Duration12 months, possibility of renewal based on the satisfactory performance and availability of fundingPosition Number210010

  1. Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

The overall objective of the Enhancing Adaptation Action in Turkey Project is to build societal resilience by strengthening climate change adaptation, particularly at sector and urban level. 

The specific purpose of this Project is to establish an enabling environment for climate change adaption in Turkey by developing the policy, technical and operational baselines, including (i) better decision-making tools for national climate change adaptation policies, (ii) urban adaptation planning solutions (urban adaptation strategies and action plans), (iii) capacity building and networking activities for climate change adaptation with the EU and the international community, and (iv) a climate change adaptation grant programme to implement climate change adaptation action.

Estimated results: 

Result 1. Develop better decision-making tools for climate resilient sustainable development.

Result 2. Develop adaptation and resilience planning in urban areas

Result 3. Develop capacity for climate change adaptation action

Result 4. Improve operational capacity for climate change adaptation action through a climate change adaptation grant programme

There will be 2 locally recruited project associates (PAS) employed to serve the project. While the PAS will be expected to work in harmony with the whole project team and with each other in line with the necessities, predominantly, one of the PAS will be expected assist the Project Manager in fulfilling his/her duties and tasks while the other PAS will be expected to assist the Grant Manager in their day to day workflow.

The PAS shall be responsible for smooth and timely implementation of the project activities, drafting progress reports and output related substantial documentation, as well as liaising with national and international stakeholders at the institutional level. S/he will also provide soft-assistance to the government counterpart at the MOEUCC and other key experts, as deemed necessary by the Project Manager or the Grant Manager. S/he will report to the Project Manager and/or Grant Manager.

  1. Scope of Work 

Under the supervision of the Enhancing Adaptation Action in Turkey Project Manager and/or Grant Manager, the Project Associate is responsible for efficient and timely implementation of the activities referred in the project document and the associated work plan. S/he is also expected to support project planning and AWP formulation. S/he works in close co-operation with the Portfolio Administrator/Projects Implementation Administrator to ensure the project inputs are administered timely and efficiently according to UNDP rules and procedures. S/he will maintain high standards of service delivery, including adherence to deadline, quick response time, accuracy and completeness of information, sensitivity to client needs.

The Project Associate will have the following responsibilities:

  • Planning and organizing the implementation of project activities according to work plan (Annual Work Plan) and project budget
  • Providing general administrative and logistical support to the project management for conducting project activities
  • Monitoring project timeline and performance of contractors (consultants and companies) and making necessary amendments
  • Organizing and coordinating project meetings, reviews and site visits
  • Organizing project events (meetings, steering committees, workshops, visibility events, seminars and training)
  • Supporting project experts during implementation and monitoring of site-based joint activities with local stakeholders 
  • Support the preparation of the annual budgets and procurement plans of the Project under the coordination of Project Manager and Portfolio Administrator/Projects Implementation Administrator.
  • Make periodic revisions of AWPs and procurement plans of the Project in consultation with the Project Manager.
  • Provides general administrative support to ensure the smooth running of the project management;
  • Provides project logistic support to the Project Manager and short term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.);
  • Supports the control of budget expenditures by preparing payment documents, Daily Subsistence Allowance (DSA) documents for the project staff and reviewing financial reports;
  • Controls the usage of non-expendable equipment (record keeping, drawing up regular inventories);
  • Keeps regular contact with project experts and consultants to inform them about the project details and changes;
  • Provides English translation as required;
  • Prepares contracts (IC, RLA, SC, Model Contract for Goods and/or Services, Micro-grant Contracts, etc.) for the clearance of Project Manager and Portfolio Administrator/Projects Implementation Administrator.
  • Preparing inputs to QUANTUM and UNALL project management tools and relevant modules
  • Preparing and circulating minutes of the virtual/physical meetings, organizing relevant project files to document discussions, decisions, and key takeaways from all project-related meetings.
  • Assisting in selection of project experts and consultants and participating in selection process if required.
  • Provides logistical support to the project staff and project consultants, inter alia, for travel arrangements,
  • During the visits of foreign experts, manages their visa support, transportation, hotel accommodation etc.
  • Supports project experts during implementation and monitoring of site-based joint activities with local stakeholders. 
  • Files and archives all relevant correspondence and project related documents (tender dossiers, proposals, technical reports, evaluation reports etc.).
  • Plans and organizes implementation of project activities according to AWP and project budget. Coordinates implementation with, and between, the project partners ensuring effective information flows between partners.
  • Organizes the Project Steering Committee meetings.
  • Organizes and coordinates project meetings, reviews and site visits.
  • Organizes project events (meetings, workshops, events, seminars, training).
  • Monitors timetable and performance of contractors (consultants, companies) and makes necessary amendments thereto.
  • Monitors bottlenecks and problems in project implementation, proposes/takes necessary corrective actions as required.
  • Prepares inputs to APR/PIR and compile project reports according to the project document (monthly reports, quarterly reports, donor reports, final report).
  • Drafts correspondence, notes, briefs and other materials and documentation
  • Prepares inputs to RFP/RFQ/ITB, bills of quantities.
  • Assists in evaluation of bid and offers, compiles and prepares documentation (bid opening report, evaluation and selection reports).
  • Assists in selection of project experts and consultants and participates in selection process.
  • Organizes and implements procurement of goods and services < USD 10,000 through canvassing.
  • Prepares Requests for Direct Payment (RDPs) for signature.
  • Fulfilling additional tasks, as required

Within this scope, the Project Associate will work closely with the Project Team and will report to the Project Manager and/or Grant Manager.

  1. Institutional Arrangement

S/he will report to the Project Manager and/or Grant Manager and works in close co-operation with the Projects Implementation Administrator to ensure the project inputs are administered timely and efficiently according to UNDP rules and procedures under direct guidance and coordination of Climate Change and Environment Portfolio Manager at UNDP Türkiye CO.

  1. Competencies

Core CompetenciesAchieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes 

improvements 

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates 

compassion/understanding towards others, forms positive relationships 

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

  • Thematic AreaNameDefinitionBusiness Management Working with Evidence and DataAbility to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
  • Business Management Digital Awareness and LiteracyAbility and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
  • Business Management Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
  • Business ManagementCommunicationAbility to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels. 
  • Business ManagementMonitoringAbility to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
  • Technical - FinanceBudget managementAbility to support budgetary aspects of work planning process, drawing and management of team budgets

Technical – _ProcurementProcurement 

management

  • The ability to acquire goods, services or works from an outside external source
  1. Minimum Qualifications of the Successful NPSA 
  • Min. Education requirements Secondary education is required, or 
  • University Degree in Business Administration, Public Administration, engineering or equivalent field will be given due consideration, but it is not a requirement.
  • Min. years of relevant work experience A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
  • Minimum 2 years of experience working with international institutions/organizations. 
  • Experience in organizing and coordinating events and activities
  • Required skills Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases.

Desired skills in addition to the competencies covered in the Competencies section Asset: Local experience in Türkiye

Asset: Experience in at least 1 project in collaboration with governmental organizations is an asset. 

Asset: Experience in EU funded projects

Asset: Technical knowledge and experience in at least 2 years in the field of climate change 

Asset: 3 years of experience in project cycle management in the public or private sector or NGOs or international organizations

Asset: Master’s degree in political/administrative sciences or environmental sciences or any other related field

  • Required Language(s) Fluent written and spoken English and Turkish.

Professional Certificates N/A

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Confirmed 5 hours ago. Posted 14 days ago.

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