University of California - Santa Barbara

Payroll Title: FUNDRAISER 3 

Job Code: 007547

Job Open Date: 3/12/24

Application Review Begins: 3/27/24

Department Code (Name): DEVL (DEVELOPMENT)

Percentage of Time: 100%

Union Code (Name): 99 – Non-Represented

Employee Class (Appointment Type): Staff: Contract

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 23

Budgeted Salary Range: $82,300 - $85,000 / year

Work Location: Cheadle Hall - 4219

Working Days and Hours: Monday-Friday, 8am-5pm

Benefits Eligibility: (e.g., Full Benefits, Mid-Level Benefits, Core Benefits)

Eligible for Hybrid Work Scheduling: This is primarily an on-campus role with the possibility of hybrid scheduling following initial training period of up to 12 months.*

• For as long as hybrid arrangements are approved by the Executive Director of Development. The University has the authority to change or revoke hybrid scheduling with reasonable notice. Incumbent must be available to be in the office full time should operational needs require it

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara's attractiveness to, and involvement with, the private sector.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

The Associate Director of Development, University Library (ADD) will personally work with volunteers and donor prospects to optimize philanthropy to benefit UC Santa Barbara. The Associate Director primarily focuses on annual giving from individuals (alumni and friends) as well as foundations and corporations. The ADD conducts the annual giving program for the UC Santa Barbara Library, and provides support for other Library outreach and volunteer efforts. The ADD focuses on the identification, cultivation, solicitation, and stewardship of mostly individual prospects. The ADD must foster collaboration and strategy with colleagues across the Development Office, campus administrators and key volunteers, in order to maximize philanthropic support to UC Santa Barbara. The ADD works to ensure that all aspects of his/her development work is internally consistent, thematically related, and thoroughly coordinated within the Regional Development Program and compatible with the policies and priorities of the Development Office and University.

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Experience with social media such as Facebook, LinkedIn, Twitter, Instagram and Pinterest. 
• 1-3 years Experience with donor relations.
• Demonstrated skill at building relationships and working with donors toward significant philanthropic outcomes.
• High level of creativity, energy, and ambition to lead programs and manage projects.
• Excellent communication and presentation skills, both written and verbal.
• Ambition and motivation that values a collaborative working environment and who will be able to establish strong, interpersonal relationships with academic leaders, trustees, community leaders, donors and volunteers (including staffing volunteers), and other staff.
• Strong organizational and time management skills and meticulous attention to detail, the ability to set, negotiate, and meet priorities and produce high-quality work under multiple deadlines and priorities.
• Proven success in leading a creative venture or program.
• Demonstrated critical thinking and strategic planning abilities.
• Proven success in managing events at various scales and generating positive outcomes.
• Broad knowledge of the principles and practices of university fundraising and stewardship best practice.
• Ability to work independently and as part of a team, under deadlines, without close supervision; self-direction in the initiation, coordination and completion of tasks, acute attention to detail is essential.

Preferred Qualifications:

• Commitment to and ability to articulate the case for higher education, and UC Santa Barbara in particular.
• Understanding and/or experience working within the environment of a large, public research university (and in particular schools, colleges or institutes within a large university).
• Strong professional ethics, discretion and judgment.
• Knowledge of office computer software.
• Ability to troubleshoot problems and make quick decisions.

Special Conditions of Employment:

This is an annually renewable contract position with no limit on total duration

Flexibility and willingness to travel frequently and the ability to work comfortably with a flexible work schedule including some evening and weekends.

Satisfactory conviction history background check

UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 80% Fundraising - Responsible for identifying and cultivating new donors for the University Library as well as renewal of existing donors. Maintains research on a pipeline of prospects who may be likely donors to the University; requires 100 moves annually, within a prospect track of 100-200 prospects. Continually adds to this track throughout the year, requires Identification, cultivation, solicitation, closes and stewards donor prospects. - Creates an annual giving plan utilizing online and mail marketing solicitations and renewals. - Maintains research on a pipeline of prospects who may be likely donors to the University, which is critical for the identification of new prospective donors for university support. Works closely with Library colleagues to identify funding opportunities. - Actively stewards annual donors and provides regular feedback on the impact created by private philanthropy. Creates and implements programs and activities that engage new annual fund donors and strategizes annual fund donor cultivation and growth. Helps create and staff stewardship meetings and events. - Volunteer management; supports, helps organize and/or implement volunteer meetings as necessary throughout the year. - Drafts necessary correspondence, donor thank-yous, and other gift documentation; actively works to grow the annual giving pipeline and special projects through marketing and mail solicitations. - Maintains digital fundraising plan and implementation for University Library; Point person for unit to campus on Give Day campaigns, requiring email communication and online advocacy for the groups/program.
• 20% Program Administration - At the direction of the Sr. Director of Development for the Library ("Sr. DoD"), works to create a clear list of fund-raising priorities and funding packages as well as prospects and associated strategies. - In coordination with the Sr. DoD, implements the master plan for development of private gift support for the library, which prioritizes and coordinates the library’s fund-raising effort and includes the annual revenue goal and operating plan. - Responsible for documenting all major donor contacts and for coordinating with development colleagues on strategies and plans related to multi-interest prospects. - Initiates donor recognition and publicity, as appropriate (working in coordination with Donor Relations, Library Communications and the Office of Communications and Public Affairs). - Responsible for the planning, coordination and execution of select donor cultivation, benefit and recognition events. Represents the Library at community events and meetings. - Coordinates with appropriate staff to prepare and produce printed and electronic materials in support of fundraising and outreach efforts (brochures, e-newsletters, mailings, press releases, web pages or other similar materials). - Implements a program plan which prioritizes and coordinates all assigned fund-raising efforts including stewardship, travel, solicitations and events calendar. - Serves as a team member of the University Development team and works with Development colleagues across the campus to maximize donor relationships at UC Santa Barbara. - Participates in various Development Office or other University committees and handles special assignments, as appropriate. 
• 0% Functional Reporting - The Associate Director of Development, University Library ("ADD") reports to the Senior Director of Development, UC Santa Barbara Library ("Sr. DoD") and works as a member of the Central Development staff. The ADD's program plan approval and performance evaluation are carried out by the Sr. DoD. The Sr. DoD evaluates the ADD's performance in areas such as knowledge of the Library's case for support, professional fund-raising procedures, techniques and standards; achievement of fund-raising and volunteer management goals as defined in the annual operating plan; and knowledge of and compliance with University of California, UC Santa Barbara, and the UC Santa Barbara Foundation policies, procedures and systems as these pertain to development. The ADD coordinates with the Sr. DoD to establish an action plan, goals and priorities, and day-to-day activities. The ADD's other working relationships include a close, daily working relationship with development team colleagues across the university. The ADD has close working relations with colleagues throughout the Division of Institutional Advancement. The ADD ensures coordination between University Library and other Development Office programs such as the development programs for other colleges, schools and units, the Annual Fund, Foundations, Corporations and Planned Giving; Prospect Research; Prospect Management & Tracking Systems (PMATS); Donor Relations and Stewardship; donor acknowledgment programs which support development, and other development-related units.

UC Vaccination Programs Policy - With Interim Revisions:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Revisions.*

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
• Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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