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Primary Purpose of Job:

Provide leadership, management, and supervision to the Cash Analyst and Des Moines Bank Counter Supervisor. Lead and manage the deposit processing and roll coin delivery processes for all QuikTrip stores and subsidiaries. Maintain the various external relationships to timely resolve issues. Responsible for overseeing monthly financial closing, review, and reconciliation functions necessary to produce accurate and timely financial statements.

Major functions: 

Effectively manage direct report employees.

  1. Train and develop each team member to their potential in their position as well as prepare them for future opportunities within QuikTrip.
  2. Ongoing effort to position the right person in the right job.
  3. Praise, reprimand, and counsel employees appropriately.
  4. Establish rapport with all direct-report employees and be available for counseling

(Career, problems, questions, etc.).

  1. Update and adhere to all QuikTrip policies and procedures concerning management practices (conducting performance appraisals, disciplinary action, terminations, maintaining incident files, etc.).
  2. Ensure direct-report employees adhere to all QuikTrip policies and procedures, operating practices, and/or mandated regulations and laws.
  3. Ensure all management treatment of direct-report employees is fair and consistent.
  4. Conduct and participate in all related meetings.
  5. Promote personnel efficiency, production, and scheduling in the most cost-effective manner.

Manage the store deposit process for QuikTrip and our subsidiaries. Work with internal and external personnel to ensure that deposits are timely and accurately being processed, transmitted to the bank account, and reconciled to store audits. (40% of job)

  1. Manage and maintain the relationship between QuikTrip, armored couriers, and banks as it relates to cash processing.
  2. Work closely with armored couriers and banks to resolve deposit variances and disputes.
  3. Routinely review the cash processing procedures the armored couriers use to process deposits and work with the courier to update procedures to reflect the current needs of QuikTrip.
  4. Ensure the accuracy of the deposits processed by the QuikTrip and non-QuikTrip cash processing centers. Research and resolve discrepancies as needed.
  5. Reconcile deposits ensuring all bank accounts and general ledger accounts are reconciled timely. Research and resolve variances as needed.
  6. Assist QuikTrip subsidiaries with the implementation of the deposit process. Manage the communication between the subsidiary, banks, and armored couriers to resolve any variances or questions that arise.
  7. Calculate the daily amount by division that will be concentrated into our main operating bank account.
  8. Research and respond to inquiries from the Call Management system for store deposit variances. Take proper steps to resolve issues and notify management when necessary.
  9. Provide timely support and communication to operations and store teams regarding cash issues impacting their stores.
  10. Manage the bank counter’s daily, weekly, and monthly functions. That include, but are not limited to new store currency orders, daily deposit transmissions, and the daily bank statement input.
  11. Serve as backup to the Des Moines bank counter supervisor.
  12. Prepare annual budget for QuikTrip bank counter facilities.

Manage the store roll coin process for QuikTrip and our subsidiaries. Work with internal and external personnel to ensure proper charges and delivery of currency. (20% of job)

  1. Manage and maintain the relationship between QuikTrip, armored couriers, and banks as it relates to currency orders and delivery.
  2. Work closely with armored couriers to resolve variances and disputes.
  3. Reconcile charges between the bank and what the store receives daily. Identify and research any variances.
  4. Work with armored couriers and banks to get credit for currency that is not delivered.
  5. Investigate and respond to inquiries from the Call Management system for roll coin variances. Take proper steps to resolve issues and notify management when necessary. 
  6. Provide timely support and communication to operations and store teams regarding roll coin issues impacting their stores.
  7. Assist QuikTrip subsidiaries with the implementation of the roll coin process. Manage the communication between the subsidiary, banks, and armored couriers to resolve any variances or questions that arise.

Fulfill requests for information, explanations, and/or data as requested by internal management and/or external auditors. (10% of job)

  1. Responsible for compiling the quarterly and fiscal year-end store-to-bank walk-through for various stores and divisions picked by the auditors.
  2. Responsible for the timely and clean preparation of all daily, weekly, and monthly general ledger account reconciliations related to store cash, roll coin, and ACH checks.
  3. Improve and enhance the cash processing and roll coin processes and procedures. (10% of job)
  4. Utilize technology and innovation to drive efficiency and effectiveness.

Actively participate in the design, development, testing, and implementation of projects designed to improve efficiencies and processes while maintaining a high level of internal controls, and Enterprise Resource Planning (ERP) software upgrades impacting the Store Accounting Department. (5% of job)

Assist management with special projects as needed. (5% of job)

Position in Organization

Reports to: Treasury Manager

Directly supervises: Des Moines Bank Counter Supervisor and Cash Analyst 

Indirectly supervises: Des Moines Bank Counter

Relationships

Inside the Company: Corporate Accounting, Division Operations (Division Manager, Store Supervisors, and Store Managers), Corporate Operations, Store Development, Facility Support, and Information Technology

Outside the Company: External Auditors, Armored Couriers, and Bank Personnel

Position Specifications

The required specifications (education, experience, and skills) are those that the employee must have to hold the position. Applicants applying for this position must possess the required specifications to be considered for the job. The desired specifications are those that are not required for the employee to hold the position, but the employee should try to obtain the desired education, experience, and/or skills to be effective and successful in the position.

Required education: Bachelor’s degree in Accounting, Finance, or a related field. Five years’ experience within a Finance, Accounting or Banking environment OR equivalent QT experience. Excellent customer service, communication, organizational and time management skills. Demonstrate independent problem-solving abilities and analytical thinking in researching and resolving issues. Strong analytical and number perception skills. Proficiency in the use of Microsoft Office products with Intermediate skill level in the use of Microsoft Excel. Ability to prioritize and handle multiple tasks and/or projects simultaneously. Detail oriented. Follow-up skills. Familiarity with foundation modules within an ERP system (preferably JD Edwards EnterpriseOne. Familiarity with Cognos reporting tools capability. Strong general ledger reconciliation skills.

Desired education: Advanced Degree in Accounting, Finance, or a related field. Seven years’ experience including supervisory experience, variance analysis, reconciliations, accounting entries, and experience in one of the areas within Treasury Services OR equivalent QT experience. Advanced skill level in the use of Microsoft Excel. Proficient with foundation modules within an ERP system (preferably JD Edwards EnterpriseOne). Proficient with Cognos reporting tools capability. 

Additional criteria

  • Ability to communicate with armored courier and banking personnel in a respectful manner while also ensuring that QuikTrip receives the correct outcome.
  • Total commitment to satisfying the customer through excellent customer service and support.
  • Must be dependable, accurate, efficient, and thorough.
  • Ability to work effectively and harmoniously as a member of a high-functioning team.
  • Must be able to work with a variety of management levels and, at the same time, maintain checks/balances and proper accounting procedures.
  • Must be able to recognize system and process deficiencies and implement changes to correct.
  • A self-starter who can establish priorities and rely on experience and judgement in order to accomplish goals and objectives, meet rigid deadlines, and develop solutions to problems with minimal direct supervision.
  • Must be flexible and able to learn and adapt to new functions, processes and procedures as a part of QuikTrip's change management process.
  • Must be able to plan, coordinate, schedule, evaluate, and monitor the workflow of treasury staff.
  • Ability to learn quickly and retain knowledge of processes and procedures.
  • Must be able to achieve objectives through others.
  • Must be organized and able to complete multiple tasks simultaneously.
  • Must be available by phone and/or email and/or have accessibility to calendar, contacts and data while out of the office.

Starting Salary: $77,600-$97,000

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Confirmed 13 hours ago. Posted 22 days ago.

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