Allianz

Job Purpose/ Role

We’re looking for an experienced full-time Personal Assistant (m/f/d) to the COO and Senior Management at Allianz Asset Management (AAM) based in Munich. In this role, you provide an efficient and responsive administrative, organizational, and logistical service and manage and prioritize their time. You ensure that they can focus on strategic matters by processing delegable tasks.

You will become a member of an international team with resources across multiple countries, time zones and languages.

Key Responsibilities

• Ensure busy diary commitments are managed effectively including troubleshooting problems,
• Oversee the daily calendar, meetings, and incoming calls
• Coordinate and schedule meetings/phone calls and video/web conferences, including regular jour-fixe, board meetings, OE visits etc.
• Filter emails, highlight urgent correspondence with utmost confidentiality and filter general information, queries, phone calls and invitations by redirecting or taking forward such contact as appropriate
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place including travel cost reimbursement 
• Liaise with relevant individuals, external organizations etc. to arrange meetings including proactive and efficient office management, offsites, leadership meetings
• Undertake any other duties as requested 

Key Requirements/ Skills/ Experience

You enjoy working in an international and challenging environment. Your organized approach, ability to multi-task and prioritize, proactive and engaged working style, excellent communication and interpersonal skills will contribute to our success.

In addition:

• Professional commercial education (kaufmännische Ausbildung), Bachelor’s degree or secretarial qualification
• Several years working experience in an personal/executive assistant role in a large organization and an international environment
• Strong interpersonal skills, intercultural awareness, and practical experience to deal with requests from all levels of a dynamic international team
• Ability to multitask and balance competing priorities in a dynamic environment
• High level of professionalism and reliability with proven ability to handle confidentiality
• Proficient with MS Office (Outlook, Word, Excel and PowerPoint) 
• Strong organisational skills with an excellent attention to detail and adherence to deadlines
• Self-motivated and proactive and a great team player, hands-on and can-do attitude
• Excellent verbal and written communication skills and fluent in English and German

Benefits of joining AAM

• Hybrid working model, which recognizes the value in a balance between remote and office-based working, giving you the flexibility to organize the way you work
• An exciting and versatile job with an opportunity to work alongside skilled and specialised colleagues from all over the world 
• An environment where innovation and challenging the status quo is encouraged
• A competitive compensation and benefits package including generous bonus scheme 
• Continuous learning: A large portfolio of continuous learning opportunities to help you stay relevant in your current role, grow and meet the demands of the workplace
• Diverse and inclusive culture: You will be accepted for who you are and empowered to use your voice to help others find theirs

If you think you have what it takes to fill this attractive position in our dynamic organization, then please submit your cover letter and CV. We look forward to hearing from you!

If you have any questions, please contact AllianzAM-HR-DE@allianzam.com.

Allianz Group is one of the world’s leading insurance and financial service providers, a global player employing about 150,000 people who conduct business in more than 70 countries.

Within Allianz Group, Allianz Asset Management (AllianzAM) is the financial and governance holding company for the asset management business of Allianz SE, with approx. EUR 2,000bn of assets under management and 5,000 employees worldwide. AllianzAM comprises two separate investment management companies: Allianz Global Investors and PIMCO. AllianzAM has created a business structure that both enables it to meet the demands of clients on a local basis and empowers its investment managers to focus on achieving strong and consistent investment results.