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Systems Administrator

Ropes & Gray

About Ropes & Gray

Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo, Los Angeles and Washington, D.C.

We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s 24/7 global business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.

With an international presence, we focus on a number of key industries, including private equity; asset management; life sciences and health care; investment banking; technology, media and telecommunications; and consumer and retail. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions, and individuals.

We have consistently been recognized for our leading practices in many areas, including private equity, M&A, finance, asset management, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

JOB SUMMARY:

The Systems Administrator is responsible for technical administration of the firm’s financial systems including accounting, time entry and other related systems. The System Administrator manages application servers, databases, integration points, data interfaces and transmissions, reporting, back-end scripting and queries, performance/stability, and system security. The Systems Administrator is responsible for the analysis and resolution of problems related to data, software, servers, and usage, installation and maintenance of system software, including upgrades and patches, monitoring of system performance and maintaining system security. The position requires extensive interaction with business stakeholders collaborating with the Financial Systems team to execute the Finance technology strategy. The Systems Administrator is a technical subject matter expert in the accounting systems, integrated firm systems and interfaces to external systems. While working on projects to perform upgrades or implement new technology, the most important responsibility of the System Administrator is to maintain the health of the production financial systems.

ESSENTIAL FUNCTIONS:

1. Day-to-day administration and support of the Firm’s accounting system (Elite 3E), time entry, and other related systems in production and multiple pre-production environments.

2. Serve as one of the primary IT representatives to the Finance Department, Financial Systems team and project teams to deliver strategic projects related to the firm’s financial systems and the systems with which they integrate.

3. Manage support tickets and escalations to the software vendors and consultants.

4. Track and optimize system performance and storage utilization, plan ahead for necessary hardware or software upgrades to support system growth.

5. Implement security patches and maintain system configurations according to firm technology best practices.

6. Create and maintain system documentation.

7. Work closely with the Database Administrators to provision, maintain and secure database components of financial applications.

8. Team with the Networks group to oversee the operation of servers and storage dedicated to systems described above, including hardware and software installation, upgrades, service packs and patches, system monitoring and job scheduling.

9. Participate in DR planning and perform regular testing for financial systems.

10. Complete knowledge transfer to ensure depth of coverage, thorough documentation of systems and shared understanding of systems by administrators, Financial Systems, User Support teams and end users.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

  • Minimum two years experience administering Elite 3E (including 3E Templates and Paperless Proforma) and IntApp Time.
  • Experience administering additional Finance applications including Chrome River, treasury management systems, bank payment systems, strongly desired.
  • Proficiency with SQL including the Elite 3E SQL database schema and advanced query writing skills.
  • Experience with clustering and load balancing strongly desired.
  • Experience with web server/web site administration and Microsoft IIS strongly desired.
  • Experience with BizTalk a strong plus.
  • Experience with Elite 3E IDE a strong plus.
  • Knowledge of Powershell.
  • Outstanding troubleshooting skills.
  • Strong understanding of law firm financial processes including time entry, billing, accounts payable, accounts receivable, collections, general ledger, budgeting, forecasting, reporting, month and year-end closings
  • Experience administering Windows Server, fluent understanding of Windows Server operating system and administrative tools.
  • Understanding of law firm business processes such as client/matter intake, ethical walls, alternative fee arrangements, etc. strongly desired.
  • Application installation and configuration experience.
  • Superior organizational skills, bias for action and strong initiative.
  • Excellent technical writing and documentation skills.
  • Outstanding listening skills and written and oral communication skills, including effective presentation skills.

ESSENTIAL CAPABILITIES:

  • Ability to relate to non-technical users in user-friendly language.
  • Ability to manage multiple concurrent objectives or activities, and effectively make judgments in prioritizing and time allocation in a high-pressure environment.
  • Ability to gauge one’s strengths and limitations.
  • Ability to deal with changes and adapt to a changing environment.
  • Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs.
  • Ability to work well with others, harness different skills and experience, and build a strong sense of team spirit.
  • Highly self motivated and directed.
  • Ability to work in a multi-office environment and willingness to travel to other offices as required.
  • Ability to work effectively in a culturally and educationally diverse environment. 

WORKING CONDITIONS:

  • Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position.
  • The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Boston Comprehensive Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is $86,500 - $131,000, which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

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Confirmed 23 hours ago. Posted 30+ days ago.

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