Light has flagged the Office Manager job as unavailable. Let’s keep looking.

Summary

Responsible for the day-to-day operations of the Palo Alto office in support of our clients and our lawyers. At the direction of the West Coast Director of Administration (DOA) and/or the Palo Alto Office Managing Partner (OMP), supervises the support staff, in conjunction with firmwide department chiefs and directors, responsible for the various office operations including monitoring workflow and human resources activities, such as performance evaluations, staff development, conflict resolution, life/safety and other activities. In partnership with the OMP and DOA, provides functional and thought leadership to the office to ensure operational excellence and creative office culture stimulation opportunities. 

Responsible for facilities including leasehold improvements and space planning, and internal and external moves. Plans and executes all office activities and social events.

Duties and Responsibilities

  • Accounting: Through coordination with the DOA, prepares/monitors budget for the Palo Alto office, coordinates daily accounting functions, approves all office operational non-client invoices, helps coordinate completion of time entry and pro formas by established deadlines. 
  • Regional departments: In conjunction with regional and firmwide department (Diversity/IT/Marketing/Recruiting/Records) chiefs, directors and managers, aids in the support of the various departmental local office staff and functions.
  • Facilities: Manages facilities functions (reception, catering, conferencing, furniture, maintenance/repairs, office services, supplies, etc.) for the Palo Alto office. Communicates effectively with the landlord/property manager/engineer in lease, sublease and building operations matters.
  • Secretaries: Maintains adequate secretarial staffing to support the Firm’s needs, which includes projecting staffing needs. Confers with the Human Resources Director and San Francisco Secretarial Manager to discuss staffing needs, including reassignments, workloads, and conflicts. Assists with the analysis, development and implementation of training programs for the secretarial staff. Meets with the attorneys to discuss secretarial and work overflow needs. Maintains harmony among secretarial staff and resolves conflicts in the department. Responsible for maintaining and improving morale. Makes recommendations to resolve problems as needed. Observes the quality and production of work performed by the secretaries.
  • Supervisory: Supervises non-legal staff, including recommendations for hiring, firing, performance evaluations and counseling, training, work allocation and problem resolution, in conjunction with DOA and firmwide department chiefs and directors. Participates in reviews of all local office non-legal staff and collaborates with the West Coast Human Resources Director on employee relations issues and disciplinary meetings. Supervises daily functions of on-site outsourced personnel. Works collaboratively with the West Coast Team responsible for administrative functions, and has an appropriate working knowledge of technology infrastructure and event planning.
  • Miscellaneous: Performs miscellaneous job duties as assigned by the DOA and/or OMP.
  • California Applicants: Salaries may vary by location. In Northern California, the estimated target salary range of this role is $160,000 - $240,000, in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources). 

Required:

  • Minimum of 3 years of office management, including human resources, facilities and technology, experience.

Preferred:

  • Experience in the legal field.

Other Skills and Abilities:

The following will also be required of the successful candidate:

  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

Read Full Description
Confirmed 2 hours ago. Posted 30+ days ago.

Discover Similar Jobs

Suggested Articles