Executive Director, Research Administration

University of Miami


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The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

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Job Description

The Office of the Vice Provost for Research & Scholarship, Office of Research Administration (ORA) has an exciting job opportunity for an Executive Director of Research Administration.


The Executive Director, Research Administration is responsible for providing leadership, oversight and management of ORA’s mission for the University of Miami Post-award division. With oversight over the Office of Research Administration (ORA) Post-Award, the Executive Director works strategically with University and external stakeholders to ensure the streamlined management of the University’s research enterprise. The position is responsible for managing staff. Reports to the Associate Vice President, Research Administration.


  • Acts as liaison to external sources and government agencies.
  • Recruits, trains, mentors, and develops talent and prepares performance reports.
  • Provides leadership in the financial management of sponsored awards.
  • Recognizes and removes obstacles to organizational effectiveness.
  • Develops department auditing procedures and processes to ensure compliance, evaluates audit findings, and devises corrective actions.
  • Monitors external regulatory trends and implements changes by training staff appropriately.
  • Evaluates results of ongoing initiatives with staff and other departments to set clear priorities to further the University’s research goals and objectives.
  • Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.
  • Creates an effective control environment, conducts risk assessment, implements and monitors controls.
  • Partners with academic and departmental leadership, and grant/contract staff to facilitate transparent and accountable research administration organization in support of principal investigators and the University’s research mission.
  • Ensures proper stewardship of sponsored award funds by implementing controls and procedures to ensure costs charged to sponsored awards are appropriate.
  • Provides Grants management expertise for the University regarding 2 CFR 200 in relation to post-award.
  • Oversees all internal and external audits related to sponsored awards, coordinating with other internal offices as necessary to respond successfully.
  • Drafts new policies and implement new procedures based on the outcome in audits.
  • Coordinates award documentation and approval processes for record keeping, reporting and liaison activities within the University of Miami (UM) and outside awarding agencies.
  • Monitors for compliance with agency and UM requirements for all post activities. Monitors funds to ensure receipt and disbursement according to terms of sponsored awards.
  • Oversees the preparations and submission of fiscal reports to agencies, Institutional trend and financial reports to Upper Management, Deans, and Departments, as required.
  • Ensures reimbursement of project expenditures.
  • Provides training and support to faculty and administration regarding sponsored requirements. 
  • Develops strategic initiatives to increase Federal costing policy awareness within the institution and ensure compliance through development of policies and procedures and coordination of training of University personnel.
  • Maintains effective relationships with Federal representatives; facilitate communication and audit of University records and resolve noted discrepancies.
  • Provides information to sponsors and UM personnel in a prompt, accurate and cordial fashion.
  • Assesses the regulatory impact on internal business processes.
  • Accomplishes special projects in support of Finance and Treasury.
  • Seeks ways to improve and enhance service delivery.
  • Maintains the commitment to continuous evaluation and assessment of organizational effectiveness.
  • Supervises Directors and ORA staff to accomplish responsibilities listed above.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



Bachelor’s degree in relevant field. Master’s degree preferred. 

Certification and Licensing:

Successful completion of CPA status or equivalent designation preferred.


Minimum 10 years of relevant experience. Five years or greater in management. Any appropriate combination of relevant education/or work experience may be considered.

Knowledge, Skills and Attitudes:

  • Thorough knowledge of sponsored program regulations; specific areas of expertise in proposal preparation, contracting accounting and finance principles.
  • Must be able to oversee employees regarding all aspects of sponsored close-out.
  • Knowledge of business and management principles.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to establish department goals, and objectives that support the strategic plan.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Confirmed 11 hours ago. Posted 30+ days ago.

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