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Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 

Learn more about American University by clicking here. 

Summary/Objective

The Senior Assistant Dean of Finance and Administration reports directly to the Dean of the College of Arts and Sciences, and provides management and oversight of finance and budget, human resources and staff relations, facilities management and technology for the College. The Senior Assistant Dean develops and monitors the budgets to support the academic and administrative functions of the College, which includes 19 departments, two performance spaces and 10 research centers. In consultation with the Dean, this position conducts forecasting and strategic planning for enrollment budget and revenue, and manages financial processes for payroll, merit, promotions, and resignations, working directly with the 19 departmental chairs and administrative staff. The position coordinates personnel and human resources for the College and is the primary liaison to the University's Human Resources Office. The Senior Assistant Dean of Finance and Administration is responsible for ensuring compliance with all university policies and procedures as well as local and federal laws. The position supervises three staff members who work in budget and personnel, facilities and technology management.

This position coordinates with other schools and administrative offices of the University on financial planning, reporting and budgeting. Senior staff positions within Academic Affairs with significant budget and staff personnel responsibility will have a matrixed working relationship. As the Vice Provost for Academic Administration (VPAA) has functional responsibility for the Division's budget and HR matters, there is a level of functional oversight and direction provided to primary budget officers from the VPAA.

Essential Functions

  1. Finance and Budget Administration: Oversee budgets, spending and long-term planning, with particular emphasis on variable revenue. Work with the Dean, Associate Deans, department chairs and administrative staff to ensure sufficient funding is available for all College functions. Responsible for planning, formulating, tracking and updating the College’s budgets, including operating funds, internally restricted funds, endowments, budgets for externally funded programs, performance spaces in Katzen and Greenberg, and Instructional Revenue Centers (IRC), to ensure that programs are well supported and organized to meet academic and management needs and serve the College’s mission. 
  2. Human Resources and Personnel Administration: Responsible for all staff human resources processes, evaluates and approves all staff appointments and actions for salary and promotion, leaves, resignations and retirements. Reviews materials for promotion and merit for staff. Reviews and confirms merit budget and allocation for faculty. Oversees process and finance for faculty appointments and assesses salary and benefits. Ensures that human resources transactions are processed in a timely manner. Implements university human resources policies and procedures to ensure that the College is in compliance and that employees’ and College needs are met. 
  3. Program Fiscal Review and Assessment, Development, and Strategic Direction: Provides financial guidance and input for all program review, development and assessment. Provides, in coordination with the Dean and Associate Deans, input regarding the strategic direction for the College in relation to budget and technology. Responsible for the review of all memoranda of agreements with external organizations. 
  4. Technology, Facilities, and Capital Needs: Responsible for assessing technology development and the budget implications of facility improvements. Manages the contracts associated with facility maintenance and improvements—evaluating, developing and recommending changes as needed.
  5. Supervision: Supervises and coordinates the work of three full-time employees, the Equipment and Facilities Manager, the Director of Facilities Administration and Information Technology, and the Director of Budget and Personnel.

Work Environment

  • The worker normally performs their job indoors in an office environment.

Position Type/Expected Hours of Work

  • Full-Time.
  • 7.1 Function Leader A.
  • Exempt.

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor's degree in Business Administration or closely related field.
  • 8-10 Years' of progressive experience in budgeting and accounting in an educational institution or large, complex organization.
  • Evidence of supervisory and management experience.
  • Demonstrated experience in managing multi-million dollar budgets.

Preferred Education and Experience

  • Master's Degree in Business Administration or equivalent education, training and experience.
  • Familiarity with a university environment, including knowledge of the organizational structure of universities.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

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