Description
Position at EssenceMediaCom
Your new opportunity
The EA/Office Manager is responsible for supporting the Sydney Managing Director & ensuring the smooth operation of the Sydney office.
The position provides executive support to the Sydney Managing Director, as well as day-to-day office management. Reporting to the MD, the role involves confidential information, as well as engagement with clients, and internal stakeholders.
This is a fast-paced, dynamic roll, in a Sydney agency of 300+. To enjoy this role, you will need to love the diary management game of Tetris, be organised & able to prioritise asks to deliver business outcomes, and be a natural communicator.
You will play a fundamental role to all administration functions of EssenceMediacom . We are looking for an Office Manager to organise and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication, and safety. Y ou will be responsible for the day to day running and operation of the Sydney office, and the administrative, people and culture initiatives that are aligned to this role.
This is a role that offers you the opportunity to be a creator and supporter of our passionate and innovative corporate culture.
What will make you stand out
- Your ability to partner with the MD as their EA.
- Your ability to take a list of 'to dos', prioritise which is important and manage expectations to get what matters done.
- Your ability to manage a dynamic diary & effectively communicate with clients and team to ensure their needs are met and they feel like a priority.
- Expense claim management for agency leadership - Exco.
- Your professional but warm communication style.
- Your eagerness to project manage internal launches and industry events, including major meeting preparation - printing, room set up, catering requirements: QBRs, ExCo, pitches, major internal events etc
- Managing meeting room bookings - in the event of clashes: managing priorities
- EA support to the CEO, when the EA to the CEO is on leave
- Your efficient office management & admin capability
- Your organisational leadership of the office operations ie regularly check AV/IT equipment in meeting rooms, ensure faults are logged and dealt with efficiently and keep the Sydney team informed
- Create and deploy systems that allow people to follow process and self-manage administrative tasks (booking couriers/ordering catering/ prepping meeting rooms)
- Sydney Purchase Card reconciliation
- Stationery orders and maintenance
- Kitchen stock orders and maintenance (+ alcohol orders)
- Induction/onboarding and settling in of all Sydney new starters
- Liaison with building management on works, maintenance, and access for contractors etc
- Booking all travel for the Sydney based team
- Your ability to lead the whole of agency culture to
- Champion office cleanliness and encourage staff to take pride in their surroundings. Ensuring the office space, kitchens and meeting rooms are clean and presentable always
- Help organise reward and recognition ie Sydney client and internal team gifts
To love this job, you need to be
- Adaptable - Able to poritise and be flexible where required to deliver projects in a timely manner
- O rganise d - Excellent attention to detail
- Pragmatic - Focussed on simplif iying things to make them more effective
- C ollaborat ive - forming a strong bond with the Sydney MD, and the Sydney agency more broadly
- Professional - with strong written and verbal communciation skills. The role requires collaobration with clients and internal stakeholders alike
- Confident - able to manage conversations with senior stakeholders and help lead the Sydney agency culture
Key relationships:
- Report to: Managing Director Sydney
- Partner with: EA to the CEO
What we can offer you
- Our 'Strive' flexible working policy
- Learning and Development Academy
- WPP Global Employee Discounts
- Reconnect Program (work in our offices overseas)
- Industry leading parental leave
- Birthday leave, Summer days, Culture initiatives across the year
- DE&I program
Apply now and send your CV via the link!
EssenceMediaCom
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