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JOB SUMMARY: The Senior Officer Health Information System (HIS) will assume primary responsibility for supporting the HIS, ensuring that data from supported health facilities and community outreach programs are being collected, entered and processed in accordance with IMC and national surveillance SOPs and in a timely fashion, and will serve as the focal point for all field concerns related to the HIS system with IMC-supported health facilities. The Senior Officer, HIS will provide experiential guidance to Officers and Assistants on upholding the responsibilities of the job and the commitments of International Medical Corps to affected populations. In addition, he/she will be responsible in building the capacity of IMC teams through trainings and workshops. S/he will be in regular contact with IMC field staff to ensure that required and standardized data collection formats are in place and reported in a timely manner.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

IMC’s policies, guidelines, and procedures

  • Actively promote Prevention of Sexual Exploitation and Abuse (PSEA) standards within IMC and amongst its beneficiaries.
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the Code of Conduct, ethics, values, and standpoint with regards to internal and external actors.
  • Contribute to the development of data flow procedures for the mission and support the officers in establishing them at the field level. 

MEAL System 

  • Conduct regular visits to health facilities and community outreach sites to provide feedback and training on their use of the HIS and verify data quality.
  • Create a feedback mechanism of data results and share with other members of the health team.
  • Enter data into indicator tracking sheets as required.
  • Systematically review datasets for discrepancies or errors based on data quality SOPs and on correcting any incompatibilities where possible.
  • Ensure tools and systems are in place for learning and decision making on the needs of vulnerable groups, including fields for disaggregation of all data by sex, age, disability status, and others as applicable. 
  • Lead on addressing challenges and barriers to the uptake, utilization, and proper use of HIS at the field level and provide regular technical support to MEAL and program staff to ensure action is taken and resolutions are found.

Health Information System (HIS) technical oversight

  • Lead technical support for the system, by ensuring optimal performance of HIS, including assistance in planning, developing and implementing system updates, and testing the updates of the PHC department systems.
  • Support the preparation of SOPs for HIS for different types of users, and functionalities.
  • Liaising with DHIS2 team to design or revise data elements in the system
  • Quality audits of the data on the system against register books etc.

Capacity building 

  • Provide supportive supervision for HIS Officers and Assistants with guidance from the Coordinator, MEAL or Managers, MEAL to ensure data quality standards are being met. 
  • Provide training/workshops and regular refresher trainings for procurement and finance teams in developing reports through HIS.
  • Provide training/workshops and regular refresher trainings for program staff on the use of the HIS and tools. 
  • Coordinating with and training data entry staff on use of the system
  • Deliver training and support field enumerators and partners on data capture, analysis and use.

Presenting information

  • Assist as required in the preparation of epidemiological reports, situation reports, and analyses of project performance as required.
  • Assist as required in the preparation of presentations for country, regional and global technical meetings.
  • Provide summary epidemiological reports to health facilities for decision-making and trend analysis as requested. 
  • Lead on presenting challenges and action plans for the uptake and utilization of the HIS to stakeholders during program review meetings at the local, regional, and country level, as instructed by the Coordinator, MEAL. 

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

  • Typically, a bachelor's degree in information management, computer science, data science, public health or a related field, with experience or background in data management system. Equivalent combination of relevant education and experience may be substituted as appropriate.
  • Typically, + years of applied experience with a humanitarian organization in Information Technology in health sector.
  • Should be highly computer literate, with demonstrated experience with database development and management, surveillance systems and morbidity classification such as International Classification of Diseases (ICD) 
  • Good knowledge in statistics, data analysis and relevant areas of data management.
  • Experience with handling and protecting confidential data including health information and establishing data security systems. Experience working with ministries or/and various non-governmental agencies
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
  • Personal and organizational skills, including time management and the ability to meet deadlines.
  • Excellent understanding of the local context and health system.
  • Ability to follow up with the different departments.
  • Strong training facilitator/presentation skills.
  • Strong communication and interpersonal skills
  • Familiarity with Health information systems, such as DHIS2
  • High-level English proficiency (Speaking – Reading – Writing.
  • High-level Mission’s LANGUAGE proficiency (Speaking – Reading – Writing).
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Confirmed 12 hours ago. Posted 16 days ago.

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