The San Francisco City Attorney’s Office is looking for a qualified and motivated legal secretary to join its Worker Protection Team and provide additional support to the Land Use Team and Real Estate and Finance Team.
Appointment Type:
Specific information regarding this recruitment process:
About the Office
The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With over 300 talented and dedicated employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Our work empowers City leaders with effective, responsive, and creative legal solutions and representation so they can deliver critical public services, and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.
The Office recognizes that diversity in the backgrounds, identities, ideas, and lived experiences of our employees enriches our workplace and enhances our work. We aspire to recruit, employ, retain, and promote talented individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, and age, and candidates with disabilities. We have a clear vision: to be the place where a diverse mix of people want to come and stay, grow professionally, and find purpose and engagement, and where all employees feel welcomed and respected for their full authentic selves, and valued for their work and contributions to the Office and the City. To learn more about the Office’s efforts to provide an inclusive workplace where employees feel they belong and can meaningfully contribute, please visit: https://www.sfcityattorney.org/aboutus/dei/
The Office offers a hybrid remote work schedule for eligible employees, with three days onsite and up to two days remote.
To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/
About the Worker Protection Team
The mission of the Worker Protection Team is to protect the rights of workers in San Francisco and California with an emphasis on combatting systemic business practices that exploit marginalized workers. Building on the Office’s longstanding leadership in affirmative litigation, the Worker Protection Team investigates and litigates instances of wage theft, employee misclassification, and other abusive workplace practices. The Worker Protection Team also advises and supports the City’s Office of Labor Standards Enforcement, which enforces more than two dozen local workplace protection ordinances, including ordinances that establish rights to a minimum wage, paid sick leave, paid parental leave, and healthcare benefits.
This is the first legal secretary position on the Worker Protection Team. Under the supervision of the Team Leader, the legal secretary will work with and support all other attorneys, attorney fellows, paralegals, and legal assistants on the team. The duties associated with the position include but are not limited to: preparing and editing a wide variety of legal documents in proper format such as briefs, correspondence, subpoenas, jury instructions, notices, exhibit lists and verdict forms; filing (including E-Filing) documents with State and Federal trial courts and courts of appeal; maintaining attorney calendars and case calendars; creating and maintaining files; answering requests for information from attorneys, opposing counsel, court staff and members of the public; and performing related duties as required.
Collaboration with Land Use Team and Real Estate and Finance Team
In addition to working with the Worker Protection Team, this position will also collaborate and assist the Land Use Team and Real Estate and Finance Team. The Land Use Team advises City departments on matters relating to environmental review, permitting, use of City streets, as well as drafting legislation for the Mayor and Board of Supervisors. The Land Use Team also litigates cases in state and federal court arising from land use disputes. The Real Estate and Finance Team handles a wide range of real estate, finance and other transactional matters for City departments and commissions. The work involves a wide range of agreements and other documents, as well as draft legislation for the Mayor and Board of Supervisors.
Position Information and Responsibilities
Legal secretaries work under the direction of attorneys and provide a variety of secretarial and clerical duties in a fast-paced, civil litigation practice. The responsibilities listed below are representative of the range of duties assigned and are not intended as an exhaustive list.
Minimum Qualifications
Experience
Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms; AND
The ability to type 55 net WPM
Substitution
A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involved learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.
One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
Desired Qualifications
The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.
Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements”
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
Selection Procedures:
The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process.
Salary and Benefits
The position has a five-step salary scale ranging from $87,802-$106,730. The successful applicant is appointed a salary step based on years of experience and additional relevant degrees, certifications, credentials, or skills. The City offers robust health, retirement, and other benefits. For more information, please visit: https://sfdhr.org/benefits-overview. Legal Secretaries are represented by the Service Employees International Union, Local 1021.
Additional Information Regarding Employment with the City and County of San Francisco:
HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to Asa Nojd, HR Analyst, at asa.nojd@sfcityatty.org.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
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