Development Associate, Healthcare Philanthropy

University of Virginia

Industry
Experience
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Responsibilities

The Development Associate plays a key role in expanding the scope and impact of our grateful patient fundraising program. As a member of the UVA Healthcare Philanthropy team, the Development Associate will help engage donors, parents, friends, grateful patients, and families in support of UVA Health’s priorities, and will support and speed the work of our fundraising team by providing administrative support to our team of frontline fundraisers.

Administrative support may include: he/she/they will schedule meetings with internal and external stakeholders and prepare collateral materials; arrange travel and process expense reimbursements; draft minutes; develop understanding and ability to run a variety of reports from the UVA donor databases; perform prospect research; provide event and board meeting support; provide communications support for donor engagement; and other tasks as assigned. 

The Development Associate will ensure that our outreach to patient prospects and donors is prioritized, coordinated, and fully compliant with patient privacy law. He/she/they will support our programs to engage volunteers, faculty and clinician partners in philanthropy, track campaign fundraising and performance metrics, and coordinate with other UVA Health Foundation or University Advancement colleagues.

Responsibilities

Administrative Support for Healthcare Philanthropy Development Officers - 50%

  • Schedule meetings for frontline fundraising team with faculty and physician partners, donors, and/or volunteers; manage calendars; organize and confirm meeting logistics; and prepare agenda and supporting materials, including briefings, patient prospect lists, reports, etc. 
  • Set up and confirm travel arrangements using Travel UVA, hotel accommodations, and car rentals. Provide travel/visit itineraries. Assist with reimbursements using Expense UVA.
  • Communicate in a professional manner and assist team members in ensuring timely responses to inquiries and requests for information from HSDO leadership, faculty, volunteers, donors, and community members.
  • Assist frontline fundraising team in timely follow-up to visits, including contact reports, proposals, thank you letters, processing correspondence and forms, and filing documentation in the OnBase electronic filing system.
  • Provide support as needed for prospect/donor visits with faculty and leadership.
  • Provide general office support and partner with colleagues on larger scale projects as needed.
  • Other duties as assigned.

Prospecting and Pipeline Development - 25%

  • Generate reports, prospect lists, and conduct general prospect management and research using the Grateful Patient Portal (patient database). Manage information on patient donors and prospects for the Healthcare Philanthropy program in full compliance with HIPAA patient privacy law. 
  • Utilize Tableau and Advance databases to identify potential donors within the alumni, parents, and friend constituent base; perform prospect research on potential donors using web and CRM tools.
  • Assist frontline fundraisers with portfolio management and moves management for grateful patient prospects and donors, using the Grateful Patient Portal, Advance, and EverTrue.
  • Assist frontline fundraisers in managing prospect discovery work and prospect lists.
  • Input information into databases, including EverTrue, Advance, and the Grateful Patient Portal.

Healthcare Philanthropy Program Support - 25%

  • Serve as liaison to donors, volunteers, board members and external organizations; field inquiries and provide guidance on how to make a gift or hold a third party event to benefit UVA Health.
  • Coordinate with physician partners’ administrative liaisons to prepare and mail letters of philanthropic introduction; assist frontline fundraising team in scheduling timely follow up.
  • Collect and maintain an internal list of news articles and communications materials highlighting relevant UVA Health priorities, such as UVA Today articles featuring neuroscience research discoveries or patient care programs.
  • Provide assistance and support for occasional prospect identification and fundraising events, in partnership with HSDO Donor Relations team, including but not limited to, creating guest lists and post-event reporting and follow up activities. Staff events as requested.
  • Assist with drafting and proofing routine correspondence, including acknowledgment letters to donors.
  • Assist with mailings; pull mailing lists and merge correspondence including solicitations and acknowledgment letters to donors.
  • Assist with preparation of appropriate fundraising campaign and presentation materials.

Posting summary

The UVA Health Development Office seeks a Development Associate to join our collaborative, high-achieving, and enthusiastic team. The Development Associate will play a key role in expanding the scope and enhancing the impact of the Healthcare Philanthropy fundraising program. 

As a member of the Healthcare Philanthropy development team, the Development Associate will help grateful patients and families, community members, and alumni in support of UVA Health priorities. They will support our programs to engage donors, volunteers, faculty and clinician partners in philanthropy, track campaign fundraising and performance metrics, and manage special projects. The Development Associate will support and speed the work of the Healthcare Philanthropy team by providing administrative support to our team of frontline fundraisers.

The ideal candidate will have a track record of success in managing projects, demonstrated success in working with diverse constituencies of people, outstanding organizational and communications skills, and the ability to work with databases, and organize/analyze data and information. They will be able to pivot easily between independent project work and collaborations with a supervisor and/or team. Ultimately, they will be a strong fit for a mission driven, fast-paced, highly organized team.

Knowledge, Skills and Abilities:

  • Outstanding oral and written communications skills
  • Strong customer service and follow-through skills
  • Working knowledge of administrative procedures
  • Superior organizational skills
  • Consistent attention to detail
  • Ability to interact with donors and volunteers, and a diverse range of constituents in the highest professional manner with an understanding of protocol
  • Ability to handle sensitive information appropriately and maintain confidentiality
  • Ability to prioritize work, shifting comfortably between tasks as needed

Experience:

  • 1-3 years

Education:

  • High school degree required, college degree preferred

This position will remain open until filled. Review of Applicants will begin 9/30/2021. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $42K - $48K commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, das6zb@virginia.ed.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0028831'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0028831.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). 

MINIMUM REQUIREMENTS

Education: High School Diploma

Experience: At least one year of related experience

Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement

The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19. 

If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates. 

NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage. 

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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Confirmed 11 hours ago. Posted 30+ days ago.

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