Performs a variety of administrative / clerical support tasks for a specific department
Gathers, compiles, tracks and reports on information relevant to department from multiple sources
Sets up and maintains files, refers callers, arranges meetings and conferences, receives and distributes mail
Reviews drafts and finished documents for grammar usage
Compiles, reviews, and analyzes data
May design processes to enhance work flow
Assisting other Administrators in overload situations
Arranges catering for department meetings
Coordinates travel arrangements for department personnel, senior managers or department heads, including air, hotel, and rental car.
Schedule, record, and facilitate large meetings in-person and/or via web-ex/ skype
Coordinates meetings and corporate events.
Take minutes for meetings
Develop and/or update PowerPoint presentations, including facilitating during meetings and presentations
Assist with Employee Network communications such as newsletters and websites – proofreading, writing articles, conducting interviews
Set up global calls, manage recordings of recoded presentations
Set up and help manage and train employees on how to use Employee Network pages on JacobsConnect (intranet site)
Assist with budget administration for Employee Network Groups and Inclusion and Diversity Team
Passionate about inclusion and diversity
Experience working with Employee Networks
5+ years’ experience is required. High School graduate or equivalent, specialized training or education may be substituted for part of the experience.
Adept at Microsoft Office including: Word, Excel, Outlook and Power Point is required.
Ability to work independently is required.
Strong administrative and business operations knowledge is preferred.
Experience with planning and coordinating large corporate events
Outstanding written communication skills
Experience managing budgets is preferable
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a drug-free workplace.Primary Location