EventBoard (Teem)

Job Purpose:

Assist with the coordination and execution of private event bookings at WeWork locations in Los Angeles, CA

Key Responsibilities:

• Execute private event rentals.
• Execute processes for event coordination.
• Assist on-site with event execution. 
• Maintain internal operating systems.
• Maintain brand identity throughout programming and coordination

General Duties:

• Collaborate with the Sales team to ensure all booking details are accurately communicated to meet client expectations.
• Maintain relationships with event clients to ensure all requests are processed and questions answered.
• Lead client walkthroughs to run through event details as needed.
• Establish and foster new relationships that drive desks sales and increase brand awareness for the properties.
• Provide on-site event execution ranging from room setup, AV coordination, clean up, and acting as the primary POC for event clients.
• Schedule and train external event staff on an as-needed basis. 
• Schedule furniture rentals and movers as well as AV staff and rentals.
• Keep extensive notes and generate BEOs to track information communicated. 
• Liaise with Community teams to ensure all parties are well-informed of event-related information. 
• Liaise with property managers to ensure all parties are well-informed of event-related information, execute all facility related arrangements, maintain quality control.
• Attend any meetings or training sessions or courses as required.
• Assist fellow employees to perform similar or related jobs as and when necessary.
• Continuously seek out opportunities to learn and improve the knowledge of the job.
• Undertake any reasonable request made by a member of management.
• Achieve set Key Performance Objectives and Indicators and complete all other duties, tasks and projects as required by the Team.
• Effectively use the in house system to coordinate events for small and medium-sized Groups and Events ensuring processes and actions are followed in-line with company standards.

Notes:

This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the job description amended accordingly.

Qualifications:

• Minimum 2 years of work experience producing events with extensive AV requirements, video production or a related field.
• Technical knowledge of post production and audio visual projection process an asset.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to communicate effectively in a demanding fast-paced environment.
• Hospitable demeanor.
• Self-starter and fast learner.