Tesla

Required Skills & Experience

• Bachelor's degree in Engineering, Construction Management, Business Administration, or related field; equivalent experience considered.
• 7-10 years of document control experience supporting EPC, engineering, construction, manufacturing, infrastructure, or industrial projects.
• Experience supporting large-scale, multidisciplinary projects, including mega-projects valued at $1B+.
• Demonstrated success managing large document repositories containing 10,000+ records while maintaining data integrity.
• Advanced Microsoft Office skills, particularly within Excel.
• Hands-on experience with at least one enterprise-level EDMS platform.
• Strong knowledge of document control methodologies, revision management, records retention, and compliance requirements.

Nice to Have Skills & Experience

• Experience with Aconex, Autodesk Construction Cloud (ACC), and SharePoint.
• Familiarity with Procore, ProjectWise, OpenText, and Bluebeam Revu/Studio.
• Basic automation or scripting experience using PowerShell, VBA, or similar tools.

Job Description

• Own and manage the complete document control lifecycle, including document intake, formatting, distribution, tracking, filing, retention, and archiving.
• Coordinate the processing and distribution of RFIs, submittals, transmittals, drawings, specifications, reports, and project deliverables.
• Maintain and organize documentation within Electronic Document Management Systems (EDMS), ensuring accurate metadata, records, and document placeholders.
• Compile and package engineering, design, construction, and turnover documentation in accordance with project requirements.
• Initiate, monitor, and expedite document review workflows, proactively engaging stakeholders to ensure deadlines are met.
• Conduct quality assurance reviews on project documentation to verify accuracy, completeness, and compliance with project standards.
• Prepare and distribute transmittals, document packages, and information exchanges to clients, contractors, and project teams.
• Maintain document registers, distribution logs, workflow trackers, and project records with a high degree of accuracy.
• Develop and distribute reporting metrics related to RFIs, submittals, document status, review cycles, and workflow performance.
• Provide coverage and support for other Document Controllers during planned and unplanned absences.