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Background

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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Organizational Context

UNDP Somalia has been implementing the Civilian Police programmes since 2009. The police and justice components were brought together under a Joint UN Rule of law programme in 2015 which was further separated into three joint programmes on justice, corrections and police development. The Joint Police Project was led by UNOPS with UNDP as an implementing partner from 2018 to 2023. At present with the Federal Government, Ministry of Internal Security, UNDP has been invited to participate in the development of Phase II of the Joint Police programme. For the purposes of the design, the Ministry of Internal Security, Federal Government of Somalia has established a Design Steering Committee.

The EU is funding the JPP Phase II and it is expected that other donors will also join the programme although it is expected that the funding for this new phase will be much smaller. The proposed JPP2 goal at the Design Steering Committee (DSC) was “Improved security and protection of local communities” with the objective to “Develop effective and accountable federal and state police services for improved policing”. JPP2 will concentrate on police deployment and reform of the police forces across Somalia. General priority areas and activities for JPP2 were defined under the below thematic priorities:

  • Support to national stabilization strategy;
  • Strengthened legal and policy frameworks;
  • Improved policing strategy, organization, and structure;
  • Improved staffing, including recruitment, equipment, training, leadership, deployments, compensation;
  • Strengthened police integrity and accountability;
  • Improved local (district) policing delivery;

Improved community cooperation and trust;

Project stakeholders insisted that the future management structure should enhance coordination, accountability and offer a more strategic direction and oversight with a more robust decision-making process. The project stakeholders will agree on results and resources framework and a multi year workplan during the inception phase of the project which is from January to April 2024.

The Project represents a joint approach with the United Nations Mission in Somalia (UNSOM) and the UN Country Team to strengthen collaboration, focus and coherence to support the implementation of the of the priorities in police development in Somalia and it builds on the positive gains, experience, expertise and added value of relevant UN partners under the Global Focal Point Arrangement to advance rule of law and constitutes a key landmark to maximize impact of UN interventions, minimize overlapping activities and maximize UN MPTF resources and know-how of the UN to “deliver as one” to enhance justice and security for all Somalis. The Project framework shall ensure that collective UN action on capacity building, gender equality and human rights principles as cross-cutting issues of this approach. 

Job Purpose

It is in this context that UNDP Somalia is recruiting a Project Management Specialist, Joint Police Programme to support in the implementation of the Joint Police Project and related components of the Rule of Law portfolio. Under the guidance and direct supervision of the JPP Phase II Police Project Team Leader who will be responsible for the management of the JPP Phase II with participating UN Agencies.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across

interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions,

teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

1.) Effective project planning and implementation 

Finance: 

  • Act as focal point for the management of all operational, financial and administrative matters of JPP Phase II.
  • Issue payment requests and fund transfers, following the Project Manager’s approval.
  • Prepare project budgets and make budget revisions.
  • Prepare all financial reports for approval of the Project Manager.
  • Develop terms of reference for audit missions and manage audit support processes.
  • Perform any other tasks requested by the Project Manager. 

Human Resources:

  • Ensure facilitation of recruitment processes of consultants and national and international staff for the project.
  • Ensure that human resource planning, recruitment, work plans and work specifications are in accordance with UNDP practice.
  • Procurement:
  • Ensure development of and adherence to the procurement plan and consult with project manager on a regular basis.
  • In close collaboration with the Finance/Procurement Staff, ensure efficient procurement and logistical services.
  • Support project management in the timely mobilization of goods and services to initiate activities.
  • Support project manager to implement sound management of project assets.

Quality Assurance:

  • Provide support and track Harmonized Approach to Cash Transfer (HACT) compliance of implementing partners and work closely with the Policy Operations and Quality Assurance (POQA) of UNDP Country Office.

2.) Coordinating, monitoring and report on progress in implementing project activities

  • Coordinate the development of the Monitoring and Evaluation Plans for the JPP Phase II, and update the plans as required.
  • Coordinate the development of knowledge building and knowledge sharing working with the project teams and project partners. 
  • Develop the annual work plans.
  • Prepare Agreements with partners (government, CSOs, UN Agencies and other partners). Coordinate processes related to Letters of Agreement, Responsible Party Agreements and Low Value Grants with partners.
  • Work closely with the MPTF on progress and cash flow management. 
  • Coordinate all work planning activities as requested by the Project Manager.

3. Facilitate management responsibilities at Federal Member states:

  • Support the project team leader to implement the responsibilities of the JPP Phase II at Federal Member states.
  • Coordinate all activities which shall be implemented in the federal member states
  • Introduce good practices and sharing of experiences between the police in different member states to build up a community of practice within the police which shall be an informal platform. 
  • Identify sources of information related to capacity development of the police, and lessons learned directly linked to the rule of law joint programmes in Somalia;
  • Sound contributions to knowledge networks and communities of practice;
  • Organize trainings for the key partners at Federal Member states on police development issues linking them to the JPP II ;
  • Coordinate development of Policies and institutions in relation to police at federal member states and capacity development needs in collaboration with the Government and other strategic partners;
  • Facilitate knowledge building and management of the Police project team members and national counterparts at Federal member states
  • Analyze results/lessons learned, and provide strategies for improved delivery of project interventions at federal member states;
  • Ensure project lessons learned and best practices are captured and documented to inform wider policies and programmes.
  • Work with UNWOMEN Somalia to develop user friendly standard Operating procedures and guidance tools for the police personnel to address Sexual and Gender Based Violence.

4) Participate in the building of strategic partnerships and programme design and implementation of the Country Office resource mobilization strategy.

  • Develop partnerships with government institutions, private sector, civil society and development partners based on strategic goals of UNDP and country’s priorities.
  • Research and analyze information on donors and prepare substantive briefs on possible areas of cooperation.
  • Produce periodic updates and briefs on country development situation to be used by stakeholders, CO and HQ.
  • Undertake selected studies/research on emerging development concerns that feed into UNDP Programme, national policies and strategies.

Core Competencies:

  • Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
  • Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
  • Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
  • Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
  • Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
  • Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
  • Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies: 

  • Business Direction and strategy: Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
  • Business Development: Collective Intelligence Design: Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
  • Business Management: Partnerships management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
  • 2030 Agenda: Prosperity: Recovery Solutions and Human Mobility: Forced Displacement, incl. Durable Solutions
  • 2030 Agenda: Prosperity : Recovery Solutions and Human Mobility Reintegration (refugees/IDPs)
  • Business Management: Portfolio Management: •Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investmen
  • Business Direction & Strategy: System Thinking: •Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Required Skills and Experience

Education:

  • Advanced University degree (Master's degree or equivalent) in Law, Public Administration, International Relations , other social sciences or relevant related fields is required.
  • A first-level university degree (bachelor’s degree) in the above-mentioned field in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Experience:

  • A minimum of 5 years (with a Master's degree) or 7 years (with a bachelor's degree) of professional experience in one of the fields related to police reform using people-centered approaches, as well as the rule of law in general, is required.
  • Proven experience in joint programmes (and Global Focal Point approaches) and promoting women's empowerment in the police and women’s access to policing services is required.
  • Demonstrated experience in conducting technical consultation and facilitation of national and international networks is desired.
  • Demonstrated experience in the implementation of police reforms programmes and projects, including the supervision of technical staff is desired.
  • Previous work experience with the United Nations (preferably UNDP) at the strategic, programmatic and technical levels is required.
  • Experience in crisis or post-crisis context is an advantage 
  • Experience in working with high-level officials as well as with civil society organizations and local level leaders is desired.
  • Experience of UNDP project management and operational rules, preferably by managing multi-donor projects is desired.
  • Experience in Quantum and software packages used by UNDP is desired.

Language

  • Fluency in oral and written English required; 
  • Working knowledge of Arabic will be an advantage

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Note: Please upload copies of your academic qualifications and 3 latest Performance Evaluations (if applicable)

Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. 

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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